Overview
Development Coordinator – Facilities Jobs in Woodbridge, New Jersey, USA at Equitable Advisors
Talent Acquisition Specialist, Northeast
Job Responsibilities
Local facilities champion and key resource to the Complex Operations Manager and Chief Operating Officer for the Northeast.
Manage the day-to-day facilities of Woodbridge and ensure that BAU (business as usual) tactical items are completed timely and accurately.
Support the Woodbridge, NJ office which currently has over 100 advisors and staff.
Manage and process mail, log checks, handle correspondence, and other critical mail processing daily and send to appropriate service areas for timely processing.
Location liaison, working with building management, and site contact for corporate real estate projects.
Maintain inventory of supplies for printing and stationery and order as necessary.
Assist with occupants who move in, move out, or change location, and organize moving with local vendors if needed.
Maintain occupancy reports and phone directories and update them timely.
Responsible for implementing specific tasks associated with onboarding and terminating advisors and staff.
Assist in ordering technology and solving Level 1 Tech Issues, working with Technology Manager as needed.
Assist in sourcing for the Managers that report to Woodbridge and perform sourcing activities during non-peak business hours.
Work with Management Team to reserve conference rooms and coordinate in-house training that takes place.
Enforce health & safety and Standard Office Procedures in the branch, proactively keeping it up to date.
Required and/or Preferred Qualifications
4+ years’ experience, financial industry experience a plus.
Working knowledge of Microsoft Office Suite (all versions), including MS Excel.
Excellent written and verbal communication skills.
Proven record of guiding people through a process.
Strong analytical and critical thinking skills with a keen interest to further develop these abilities.
Reliable with excellent prioritization skills, a clear focus on results and meeting deadlines.
Strong interpersonal skills, maturity, and good judgment.
Experience working on projects with multiple, cross-functional stakeholders.
Highly organized and results-motivated.
Ability to serve as primary contact and communicate with financial professionals with diplomacy and tact.
Quick to learn and implement, regardless of result.
Able to resolve conflict, problems, and function independently.
Understands the need for confidentiality at all levels of work.
Seniority Level
Entry level
Employment Type
Full-time
Job Function
Administrative, Business Development, and Customer Service
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Title: Development Coordinator – Facilities
Company: Equitable Advisors
Location: Woodbridge, New Jersey, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
