Overview
District Office Administrative Assistant Jobs in Momence, IL at Iowa City Community School District
Full Job Description
Job Title: District Office Administrative Assistant
Location: District Office
Reports To: Superintendent
FLSA Status: Non-Exempt
Position Type: Full-Time, Permanent Position
Position Summary:
The District Office Administrative Assistant provides high-level administrative support to the Superintendent and district office staff. This role involves a broad range of responsibilities including office coordination, communication, scheduling, records management, and assisting with basic financial tasks in collaboration with the bookkeeping staff. The ideal candidate is organized, detail-oriented, confidential, and able to work independently in a fast-paced environment.
Key Responsibilities:
Serve as the Superintendent’s assistant by managing communications, correspondence, and schedules.
Prepare, proofread, and distribute agendas, minutes, reports, and other documents for the Board of Education and district meetings, both pre and post meetings.
Attend and record minutes at all Board meetings.
Maintain Board of Education documents, files, permanent and historical records, including those related to all meetings.
Serve as District Clerk filing all legal requirements as well as responding to Freedom of Information inquiries.
Register and maintain historical records of mandatory training and professional development for Board Members and district staff.
Stay compliant with policies, procedures, and state/federal regulations.
Assist bookkeeping staff as needed.
Support district wide staff and coordinate work as needed.
Provide support during district-wide events and initiatives.
Maintain confidentiality and handle sensitive information professionally.
Order supplies, manage mail (internal and external), and schedule maintenance for office equipment.
Attend meetings and training as necessary.
Prepare and update IASB PRESS Policy in conjunction with District office personnel.
Coordinate correspondences and schedules between the Superintendent, Board of Education, staff, parents, and community stakeholders.
Perform other duties as assigned by the Superintendent or designee.
Qualifications/Experience/Requirements:
High school diploma or equivalent required.
Office experience preferred.
Strong interpersonal, organizational, and tech skills (Microsoft Office, Google Suite).
Knowledge of basic accounting/bookkeeping principles preferred.
Excellent written and verbal communication skills.
Capable of maintaining confidential and accurate records.
Strong attention to detail, ability to work independently, as well as being able to multitask, prioritize, and to be flexible in an environment of multiple tasks and ever changing priorities.
Ability to handle sensitive information with the highest degree of confidentiality.
Flexible to work beyond normal working hours, including after hour meetings as required.
Successful background check, physical, and Employment History Review.
Bilingual skills are a plus.
Salary Range: $16.50-$18.00/hr
Board of Education Recording Secretary Salary – Based on hourly rate
Full-Time/Permanent Position
Excellent Benefit Package
Physical Demands: This position requires the ability to lift and carry up to 25 pounds. It also requires use of computers, good vision, hearing and speech for effective communication.
Title: District Office Administrative Assistant
Company: Iowa City Community School District
Location: Momence, IL
Category:
