Overview
Document Control Specialist Jobs in Houston, TX at Clayton Services
Title: Document Control Specialist
Company: Clayton Services
Location: Houston, TX
Clayton Services is searching for a Document Control Specialist to join a thriving company in the North Houston area. The Document Control Specialist will be responsible for managing, organizing, and tracking documentation related to customer orders, production, and post-shipment requirements.
Job Type: Temp-to-Hire
Pay Rate: $20.00 – $24.00/hour
Benefits: Excellent benefits available after the completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.
Document Control Specialist Responsibilities:
- Maintain and organize project documentation, job folders, and internal records to ensure accuracy and accessibility
- Coordinate order documentation from intake through shipment, ensuring all required records are properly logged and stored
- Review customer orders and confirm alignment with approved pricing and specifications
- Create and manage job entries within internal systems and shared drives
- Partner with internal teams to assemble, submit, and track documentation packages required for customer approval
- Ensure all documentation complies with customer formatting, approval, and submission requirements
- Track and archive vendor documentation, drawings, and release materials
- Confirm completion and accuracy of parts lists and technical documentation following production
- Prepare Installation, Operation, and Maintenance (IOM) documentation for final delivery with equipment
- Distribute shipment notifications and digital documentation to internal and external stakeholders
- Monitor and update internal equipment logs, records, and shared directories
- Assist in improving and standardizing documentation templates and tagging systems
- Respond to customer documentation requests in a timely and professional manner
- Manage reporting schedules for designated customer accounts and provide updates as required
- Support purchasing activities, including issuing purchase orders and reviewing material requirements
- Other duties as assigned
Document Control Specialist Skills and Abilities:
- Strong written and verbal communication skills with the ability to interact professionally across departments and with customers
- Exceptional attention to detail and accuracy when handling technical and order-related documentation
- Highly organized with the ability to manage multiple projects, files, and deadlines simultaneously
- Comfortable working in fast-paced, deadline-driven environments
- Demonstrates sound judgment, discretion, and confidentiality when handling sensitive information
- Ability to identify inconsistencies, troubleshoot documentation issues, and recommend solutions
- Capable of working independently while also collaborating effectively with cross-functional teams
- Proficient in Microsoft Office and common document management tools
- Adaptable and receptive to process improvements and system changes
Document Control Specialist Education and Experience:
- High school diploma or equivalent preferred
- Previous document control, administrative, or operations support experience is required
Document Control Specialist – Immediate need. Apply today!
