Overview
Document Controller Jobs in Ho Chi Minh City, Vietnam at BOUSTEAD PROJECTS (VIET NAM)
Title: Document Controller
Company: BOUSTEAD PROJECTS (VIET NAM)
Location: Ho Chi Minh City, Vietnam
Company Description
Boustead Projects (Vietnam) is a 100% foreign-owned design and construction company specializing in industrial facilities. The company provides technical consulting, design, and construction services tailored to the needs of industrial clients across Vietnam. With strong expertise in project management and industrial real estate development, Boustead Projects (VN) delivers high-quality, customized solutions that meet diverse operational and regulatory requirements. The team works closely with clients to ensure projects are completed efficiently, safely, and to international standards, creating a professional environment for individuals seeking growth in the industrial construction sector.
Role Description
Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycle. The role ensures accurate document control, timely distribution of project information, and compliance with company procedures, contractual requirements, and Client standards.
Document Control
- Establish and maintain the project document control system in accordance with company procedures and Client requirements.
- Register, distribute, file, archive, and retrieve project documents in a timely and accurate manner.
- Maintain document registers, transmittals, correspondence logs, and submission trackers.
- Control document numbering, revision status, and document distribution.
- Ensure only the latest approved revisions are available for project execution.
- Maintain proper filing and achieving all project documentation throughout the project lifecycle.
Project Documentation
- Coordinate the preparation, submission, and tracking of project documentation, including drawings, technical documents, RFIs, material submittals, method statements, reports, correspondence, and other contractual deliverables.
- Monitor document submission schedules and follow up on outstanding documents.
- Maintain accurate records of incoming and outgoing correspondence.
Project Coordination
- Coordinate document flow among Project Team members, Clients, Consultants, Subcontractors, and Suppliers.
- Monitor the status of document submissions, reviews, approvals, and responses.
- Prepare document status reports and support project reporting requirements.
Compliance
- Ensure project documentation complies with company procedures, Client requirements, and contractual obligations.
- Support internal and external audits by maintaining complete and accurate document records.
- Maintain confidentiality and security of all project documentation.
Other Responsibilities
- Perform other duties assigned by the Project Manager.
- Recommend improvements to document control processes and systems.
Qualifications
- Strong organizational and document management skills.
- Excellent attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to manage multiple priorities and meet deadlines.
- Bachelor’s degree in business administration, Construction Management, Engineering, or a related field.
- Minimum 2-3 years of experience in Document Control within construction, EPC, or industrial projects.
- Familiarity with project documentation, engineering drawings, and document control procedures.
- Good command of English (written and spoken).
Interview: 1 round
Salary: negotiation
Working time: Mon – Fri
Working location: Saigon High Tech Park – HCMC
