Overview
Document Controller Jobs in Loughrea, County Galway, Ireland at Glanua
Title: Document Controller
Company: Glanua
Location: Loughrea, County Galway, Ireland
Role: Document Controller
Location: Loughrea, Co. Galway
Type: Permanent
The role of the Document Controller is outlined as follows:
The Role & Candidate:
- Controlling company and project documentation
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards.
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organise and distribute documents within a company.
- Helping in the planning stages of a specific project
- Ensure documents are shared at key times to facilitate timely project completion.
The main duties and responsibilities of the Document Controller are outlined as follows:
Primary Duties and Responsibilities:
- Implementation of new changes to the document management system across the Glanua Ireland business.
- Distribution of project documentation received from external sources to the relevant team members.
- Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
- Undertake all document management tasks – maintaining an audit trail for incoming documentation.
- Ensure all outgoing information is controlled and traceable.
- Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
- Report to project teams on non-compliance to company procedures
- Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
- Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
- Provide brief status reports to synopsize projects progress.
- Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
- Maintain confidentiality around sensitive documentation.
The prior knowledge, skills and experience required of the Document Controller are outlined as follows:
Knowledge, Skills, and Experience:
- Proven experience of implementing or using existing web-based information management systems.
- Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
- 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
- Previous experience of implement and managing cloud-based document management systems is preferable.
What we offer you:
- The opportunity to join an ambitious and growing organisation.
- Competitive base salary and pension
- Monday to Friday working week, finishing early on Fridays.
- 22 days annual leave plus ten bank holidays.
- A company laptop.
- Access to EAP – 24/7, 365 days confidential employee counselling service, free for employees and their families.
Glanua Limited is an equal opportunities employer.
