Overview
Executive Admin Assistant Jobs in Dubai, United Arab Emirates at ManpowerGroup Middle East
Title: Executive Admin Assistant
Company: ManpowerGroup Middle East
Location: Dubai, United Arab Emirates
Contract: 1 year (renewable and extendable)
Employment: Outsourced through ManpowerGroup Middle East
Role:
This role requires a tenacious self-starter and the person will have the opportunity to support our leadership team, our regional and global colleagues by delivering secretarial and administrative service – not only as Admin Assistant but also in cross-functional projects or initiatives. This role serves primarily few key stakeholders and extends the support to their teams as well.
Job Description:
- Manage full administration support including calendars and scheduling, expenses and reporting, and organizing travelling plans.
- Focus on day-to-day agenda setting, readiness and delivery of all pre-read materials for the key stakeholders (Senior Leaders/ VP level).
- Co-ordinate and administrate arrangements for a variety of meetings/ conferences, internal and external; use initiative and judgement in arranging location and equipment, assembling and distributing appropriate materials, making travel and accommodation arrangements etc., in order to maximize the success of the meeting / conference in achieving its objectives.
- Monitor spending against budget allocations, identify variances, and collaborate with the Finance teams.
- Manage the end-to-end accounts payable processes, including raising purchase orders & handling vendor applications.
- Maintains documentation and record management for audit requirements.
Qualifications and Requirements:
- Bachelors Degree or Diploma in Business Administration or any related field.
- Proven years of experience in Executive Administration preferably in multinational companies
- Time management and interpersonal skills
- Excellent communication skills
- Proficient in MS office
