Overview
Executive – Administration Jobs in Gurugram, Haryana, India at ixigo
Title: Executive – Administration
Company: ixigo
Location: Gurugram, Haryana, India
Responsibilities:
• Responsible for the day-to-day functions of the Administration department, including but not limited to Security, Maintenance of technical equipment (CCTV, UPS, Air Conditioning), Housekeeping, Pantry, and Cafeteria Services.
• Carry out Planned Preventive Maintenance (PPM) as per the schedule, reviewing checklists and conducting technical audits at regular intervals.
• Periodically inspect logbooks, checklists, and PPM schedules for better management.
• Track vendor payments, ensuring timely billing for all service partners.
• Procure materials and process invoices promptly, following the Procurement Policy.
• Prepare and maintain MIS for the department, tracking expenses, vendor performance, and operational efficiency.
• Manage travel arrangements for employees, including flight bookings, accommodation, and ground transportation.
• Coordinate with travel vendors to ensure cost-effective and seamless travel planning while adhering to company policies.
• People management skills for dealing with contractual/third-party vendor employees.
• Maintain and update the Fixed Asset Register, reconciling with Finance on a half-yearly basis.
• Manage issuance of Access Cards and maintain the Access Control System.
• Collaborate in various administrative tasks as required.
Qualifications:
1 to 2 years of relevant experience in Procurement, Facilities Management, Office Administration, and Travel Management in a corporate environment.
Computer proficiency: Word, Excel, Outlook, PowerPoint.
Graduate/Postgraduate in Hotel Management.
The role requirement is to sit at Front office / reception.
