Overview
Executive Administrative Assistant Jobs in Los Angeles, California, USA at Confidential – Job Hiring
Our client, a growing boutique professional services firm, is seeking a people-focused, organized, and driven Executive Administrative Assistant. You will be the first point of contact for the office and responsible for supporting our leadership team with a range of responsibilities. You will navigate heavy scheduling and booking travel for our CEO and take on a range of other tasks to ensure each day runs smoothly.
The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm’s success. This role also involves a range of special projects, working closely with a team of leaders to facilitate high priority requests. This is a unique position for a bright, hands-on candidate seeking a position that tremendous room for development.
Key Responsibilities:
Oversee office administration including answering calls, acting as a first contact and working closely to support the CEO and team.
Manage office supplies, ensure the office is well-stocked and organized
Assist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the future
Support scheduling and calendar management for the CEO and managing directors, and a manager in NYC.
Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics
Handle administrative tasks such as filing, document preparation, and message taking
Collaborate with the existing Executive Assistant on special projects and initiatives
Take initiative to identify areas for improvement and offer solutions proactively
Support in maintaining a welcoming and productive office environment
Ideal Qualities and Qualifications:
Bachelors degree
A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team
Excellent communicator with an engaging and positive client focused approach
Must be organized, detail-oriented, and able to handle multiple tasks at once
Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm
Ability to work effectively with a small team, including the Managing Partners and managing directors
Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment
Flexibility and a willingness to take on both large and small tasks
Compensation & Benefits:
Salary range: $65,000 – $70,000 per year base plus bonus
Health benefits:
United PPO
401K plan with a 4% company match
Onsite parking covered
Opportunity for future development
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Title: Executive Administrative Assistant
Company: Confidential – Job Hiring
Location: Los Angeles, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration)
