Overview
Executive Administrative Assistant Jobs in United States at Certainty Home Lending
Title: Executive Administrative Assistant
Company: Certainty Home Lending
Location: United States
OUR MISSION
First and foremost, Certainty Home Lending is about people. We’re about doing whatever it takes to find the right home mortgage for you. We are about personal attention, about simplifying the process through our expertise and transparency. Because in an industry where many of the products stay the same, it is the team of individuals helping you and the service they provide that make the difference.
OUR HISTORY
Certainty Home Lending has been helping homebuyers for over 20 years, with a focus on making homeownership a reality by putting people first and investing in the right technology. This is what we love to do! We truly believe that owning a home is one of the most important things we can help someone achieve
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Our core belief is that our Certainty team members are our #1 asset. We never want to lose sight of the importance of our team members or of our core values: integrity, quality, teamwork, and customer service. We are here to ensure confidence.
We are part of the Guaranteed Rate family of companies. This gives us the unique opportunity to utilize some of the best resources and tech in the industry, yet provide localized services tailored to our customer’s needs. Being a part of this organization also provides us with the financial backing to remain stable and secure, even in uncertain of times. This gives the competitive advantage to offer our customers
- Confidence and peace-of-mind during their home financing journey
- A simplified and efficient mortgage process that puts them at the center of everything
Certainty is seeking a highly organized and proactive Executive Assistant / Administrative Assistant to provide administrative and executive support to senior leadership. This remote position will report directly to the executive leader and will also support Franco, with the potential to assist additional executives as the organization grows.
The ideal candidate has 1–2 years of professional administrative experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a key role in ensuring executive effectiveness through calendar management, meeting coordination, communication support, and administrative operations. Experience with project coordination or project management is a plus, as this role will help track divisional initiatives and keep projects moving forward.
Salary Range: $60,000–$70,000
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Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders
- Organize, prioritize, and summarize incoming communications, including emails, meeting requests, and other correspondence
- Coordinate virtual meetings, conference calls, and executive events, ensuring all logistics and materials are prepared in advance
- Prepare agendas, meeting materials, presentations, and follow-up action items
- Assist with travel arrangements and expense reporting as needed
- Support day-to-day administrative operations and special projects for executive leadership
- Track divisional initiatives, action items, and project timelines to help ensure priorities remain on schedule
- Coordinate with internal teams and external partners to facilitate communication and follow-through on key initiatives
- Maintain confidentiality when handling sensitive business information
- Provide general administrative support to additional executives as business needs evolve
Qualifications
- 1–2 years of experience in an administrative, executive assistant, coordinator, or related support role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize multiple tasks and manage competing deadlines
- Self-motivated, resourceful, and comfortable working independently in a remote environment
- Professional demeanor and ability to handle confidential information with discretion
- Proficiency with Microsoft Office Suite and common business collaboration tools
- Strong follow-up and project coordination skills
- Experience supporting multiple stakeholders is a plus
- Project management or project coordination experience is preferred but not required
- Associate's or Bachelor's degree preferred
What We're Looking For
- A proactive problem solver who anticipates needs and takes initiative
- Someone who thrives in a fast-paced, collaborative environment
- Strong attention to detail and commitment to follow-through
- A team player who can build effective working relationships across the organization
- An individual who enjoys keeping projects, priorities, and executives organized and on track
Certainty Home Lending is an equal opportunity employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason prohibited by law.
