Overview
Executive Administrative Assistant Jobs in Delhi, India at Technogen India Pvt. Ltd.
Looking for an Executive admin for our client (GCC) to support IT
leadership
. The person should be able to support at least some hours in PT time.
Job Summary
The Executive Administrative Assistant will provide high-level, confidential administrative support to the IT
leadership
team, including the CIO, VPs, and directors. This role requires an individual who is proactive, tech-savvy, highly organized, and capable of managing a wide range of executive and team coordination tasks in a
fast-paced
and evolving IT environment.
Key Responsibilities
Executive Support Manage complex calendars for multiple IT executives, including scheduling meetings, calls, and off-site engagements. Prepare meeting agendas, take meeting minutes, and track action items. Coordinate domestic and international travel arrangements, ensuring alignment with company policies and security protocols. Handle confidential and sensitive information with discretion. Project and Team Coordination Assist in tracking IT department milestones, OKRs, and key initiatives.
Help prepare presentations, reports, and internal communications. Maintain internal documentation, organizational charts, and policy updates for IT. Serve as a liaison between the IT
leadership
and cross-functional departments. Operational Support Submit and track purchase requisitions, manage expense reports, and monitor department budgets where applicable. Coordinate logistics for all-hands meetings, town halls,
team-building events
, and offsites. Support onboarding and offboarding of IT staff and contractors.
Communication
& Interface Act as a gatekeeper and liaison for external vendors, internal stakeholders, and executive inquiries. Assist in drafting communications for the IT
leadership
team (emails, announcements, presentations). Ensure alignment of schedules across multiple time zones and prioritize urgent requests appropriately. Qualifications
Required:
5+ years of administrative experience, with at least 2 supporting
senior leadership
. Exceptional organizational and time management skills. High degree of
professionalism
and discretion with confidential information. Strong written and verbal
communication skills
. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Google Workspace. Familiarity with IT or technology operations and terminology. Preferred:
Experience supporting IT, Engineering, or Security organizations.
Experience with
tools like Confluence, Jira, Slack, Service Now, or Smartsheet. Understanding of basic IT compliance and cybersecurity protocols. Key Competencies Initiative and self-direction
Attention to detail
and accuracy
Adaptability
and
problem-solving
Team collaboration
and
communication
Multi-tasking
and prioritization under pressure
Title: Executive Administrative Assistant
Company: Technogen India Pvt. Ltd.
Location: Delhi, India
Category: Administrative/Clerical (Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration)
