Overview
Executive Administrative Assistant Jobs in Palmer Lake, CO at Mission Training International
Full Job Description
Position Summary:
The Executive Administrator provides high-level support to the President of Mission Training International (MTI), ensuring efficient day-to-day operations and advancing key organizational initiatives. This role requires excellent organizational, communication, and problem-solving skills, as well as discretion and alignment with MTI’s mission and values.
Key Responsibilities:
Executive & Administrative Support
Manage inbox, a complex calendar, travel logistics, expense reports, etc.
Serve as the President’s point of contact; screen and prioritize communication.
Prepare meeting agendas, take minutes, and ensure follow-up on action items.
Draft, edit, and proofread documents including correspondence, reports, and presentations.
Maintain organized filing systems (electronic and physical) with strict confidentiality.
Project & Stakeholder Coordination
Track progress on key projects and initiatives; assist with deadlines and deliverables.
Conduct research to support decision-making and presentations.
Act as liaison with staff, board members, donors, missionaries, alumni, and external partners.
Support planning and execution of events, conferences, and high-level meetings.
Organizational & Office Operations
Assist in implementing policies, procedures, and organizational initiatives.
Oversee office supplies and environmental needs for the President’s workspace.
Identify and proactively resolve administrative challenges.
Serve as a gatekeeper to manage the President’s time and priorities.
Mission-Specific Responsibilities
Interact respectfully with missionaries, trainees, and alumni, offering support as needed.
Assist with donor communications, acknowledgments, and data management.
Support board activities, including preparing materials and tracking follow-up items.
Uphold and represent MTI’s mission, vision, and values in all functions.
Qualifications:
Required:
Personal relationship with Jesus Christ and alignment with MTI statement of faith
Proven experience in executive or high-level administrative support
Excellent organizational, communication, and multitasking skills
Proficiency in Microsoft Office Suite and office technology
Professionalism, discretion, and strong attention to detail
Ability to prioritize, solve problems, and work independently
Preferred:
Nonprofit or cross-cultural experience
Familiarity with donor databases or CRM systems
Event planning and/or project management background
Work Environment:
This role operates in a dynamic, mission-driven context. Flexibility is required for occasional evening/weekend work or travel coordination.
Job Type: Full-time
Pay: From $58,000.00 per year
Benefits:
401(k)
401(k) matching
Employee discount
Paid time off
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Work Location: In person
Title: Executive Administrative Assistant
Company: Mission Training International
Location: Palmer Lake, CO
Category:
