Overview
Executive Administrative Assistant Jobs in Kenya at HeyDelegate
Title: Executive Administrative Assistant
Company: HeyDelegate
Location: Kenya
About HeyDelegate:
HeyDelegate connects businesses with highly skilled professionals to provide flexible and reliable support. Our team ensures clients receive tailored assistance while helping talented individuals grow in their careers.
Job Description:
We are seeking a proactive and detail-orientedExecutive Assistantto support HeyDelegate’s clients in managing their day-to-day operations. As an Executive Assistant, you will act as the primary point of contact for the executive(s) you support, ensuring their schedules, communications, and administrative needs are handled efficiently.
Key Responsibilities:
Manage and coordinate calendars, including scheduling meetings, appointments, and events.
Handle email correspondence, prioritize messages, and draft responses as needed.
Prepare reports, presentations, and other documents for meetings.
Conduct research and compile information to assist in decision-making.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Oversee and organize filing systems and ensure the confidentiality of sensitive information.
Liaise with clients, vendors, and other stakeholders on behalf of the executive(s).
Monitor task lists and follow up on action items to ensure timely completion.
Provide additional administrative support as needed.
Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field.
Minimum of 4 years of experience as an Executive Assistant or in a similar role.
Exceptional organizational and multitasking skills with attention to detail.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools (e.g., Calendly, Outlook).
Ability to maintain discretion and handle confidential information.
Proactive problem-solving skills and a positive, can-do attitude.
Familiarity with remote collaboration tools like Zoom, Slack, and Trello is a plus.
If you are an organized, dependable, and resourceful professional looking to make a meaningful impact, we’d love to hear from you!
How to Apply:
Send your resume and a brief cover letter to [email protected]. Please include “Executive Assistant Application” in the subject line.
