Overview
Executive Administrative Assistant Jobs in Miami, FL at Telna
Title: Executive Administrative Assistant
Company: Telna
Location: Miami, FL
Job Title: Executive Assistant
Location: Miami, FL- South Beach Area
Job Type: Full-Time/ Hybrid
Department: Human Resources
Reports To: C-level Executives
About the Role
We are seeking a highly organized, proactive, and professional Executive Assistant to provide top-tier support to our executive team. Based in Miami, this role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced, high-growth environment.
Key Responsibilities
Executive Support:
Manage complex calendars, schedule meetings, and coordinate appointments across time zones. Prepare and edit correspondence, reports, and presentations.
Travel Management:
Arrange detailed travel plans, itineraries, and accommodations. Handle visa processing and international coordination when needed.
Meeting Preparation:
Organize and attend key meetings. Prepare agendas, take minutes, and ensure follow-ups are executed.
Communication Liaison:
Act as the point of contact between executives and internal/external stakeholders. Maintain a high degree of professionalism in all communications.
Office & Project Coordination:
Support office operations and assist in special projects as required. This includes vendor coordination, event planning, and team-wide initiatives.
Confidentiality & Discretion:
Handle sensitive information with the utmost confidentiality and professionalism.
Requirements
Minimum of 3–5 years supporting senior executives
Exceptional written and verbal communication skills
Strong proficiency in Google Workspace or Microsoft Office Suite
Highly organized, resourceful, and detail-oriented
Comfortable working independently and under tight deadlines
Experience in a fast-paced or startup environment is a plus
Bilingual (English/Spanish) is highly desirable due to the Miami market
Compensation & Benefits
Competitive salary based on experience
Why Join Us?
You’ll be joining a dynamic team where your contributions will have a direct impact on the success of the organization. Our Miami office fosters innovation, collaboration, and personal development in a supportive environment.
