Executive Administrative Assistant

Overview

Executive Administrative Assistant Jobs in Remote at American Academy of Restorative Dentistry

The American Academy of Restorative Dentistry (AARD) is seeking an exceptional Executive Administrator to support its members, leadership, committees, and annual scientific meeting.

For decades, this role has carried the traditional title of Executive Secretary, reflecting the history of the Academy and the trust placed in this position.

This is not simply administrative support. It is a high-trust role for someone who genuinely enjoys people, organization, hospitality, details, and making things happen behind the scenes.

Who We Are

Founded in 1928, AARD is a respected, invitation-based professional Academy dedicated to advancing the art and science of restorative dentistry.

The Academy is intentionally small, relationship-driven, and rooted in professional excellence, longstanding traditions, and highly personalized service to its members and guests.

Who You Are

You are warm, organized, responsive, and quietly capable.

You enjoy being the person who remembers the detail, follows up before something is missed, helps someone who needs extra assistance, and keeps multiple priorities moving forward.

You are comfortable being both gracious and appropriately firm. You value relationships while still protecting deadlines, expectations, and established processes.

What you bring:

· Exceptional interpersonal and communication skills

· Strong organization and attention to detail

· Reliable follow-through

· Sound judgment and discretion

· Patience, humility, and emotional maturity

· Confidence working independently and with volunteer leaders

· Respect for established systems and traditions

· A genuine heart for service and hospitality

What You’ll Own

Working closely with the Secretary-Treasurer and Academy leadership, you will support:

· Member and guest communication

· Executive Committee and Secretary-Treasurer coordination

· Annual calendars, deadlines, procedures, and follow-up

· Committee communication and timeline support

· Correspondence, records, databases, and archives

· Dues, registration fees, payment processing, and financial administration

· Member and guest registration

· Annual Meeting preparation and coordination

· Leadership transitions and preservation of institutional knowledge

Annual Meeting

Each February, AARD gathers in Chicago for its signature Annual Meeting.

The Executive Administrator plays an important role in helping create the personal, polished, and welcoming experience AARD is known for.

Required travel to Chicago each February is part of the position.

Schedule & Availability

This is a remote, part-time W-2 position with a seasonal workload rather than a fixed weekly schedule.

· Approximately 800–1,000 hours annually once trained

· Peak workload occurs January through March

· Significantly lighter summer months

· Daytime flexibility and prompt weekday responsiveness are important

· Selected evening and occasional weekend virtual meetings are required

· This should be considered the candidate’s primary professional commitment

Transition & Training

AARD’s longtime Executive Secretary will provide a minimum two-year mentorship and transition period.

The selected candidate will have time to learn the Academy’s systems, traditions, members, annual rhythm, and expectations while gradually assuming greater responsibility.

Experience & Technology

We are looking for someone with a strong administrative foundation and confidence using technology.

Preferred experience may include:

· Executive or senior administrative support

· Professional associations, boards, or committees

· Event or meeting coordination

· Membership organizations or nonprofit administration

Comfort with tools such as:

· Microsoft Word, Excel, Outlook, and Access

· QuickBooks

· Zoom and Dropbox

· PayPal and Adobe Acrobat

Compensation

$48,000 annually / $4,000 monthly

· Part-time W-2

· No traditional employee benefits currently offered

· Approved Academy business expenses and required Annual Meeting travel are covered according to Academy policy

Ready to Learn More?

If you are looking for meaningful, high-trust part-time work, enjoy supporting accomplished professionals, and appreciate the balance of relationships, organization, service, and accountability, we would love to learn more about you.

Apply with your resume and a brief introduction sharing what interests you about the opportunity and why you believe your experience may be a strong fit for AARD.

Pay: From $48,000.00 per year

Benefits:

• Flexible schedule

Experience:

• Executive administrative support: 5 years (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: Remote

Title: Executive Administrative Assistant

Company: American Academy of Restorative Dentistry

Location: Remote

Category: