Overview
Executive Administrative Assistant Jobs in Palm Beach Gardens, FL at The Theo Group
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a vibrant workplace.
Responsibilities
- Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents and records.
- Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office programs, Intuit and Yardi.
- Assist with calendar management and scheduling appointments for team members, ensuring efficient time management.
- Support office operations by handling clerical tasks such as proofreading documents, preparing Word processing files, and managing correspondence.
- Provide excellent customer support by responding promptly to inquiries via phone or email and maintaining positive client communication.
- Utilize technical proficiency in office software including QuickBooks for basic bookkeeping or invoicing tasks as needed.
Requirements
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and technical skills.
- Experience with filing, and general clerical duties.
- Strong communication skills with a professional demeanor and good phone etiquette.
- Ability to handle multiple priorities efficiently while maintaining attention to detail.
- Previous experience in Office Administration work is recommended.
- Familiarity with QuickBooks and Yardi Breeze Premier is a plus but not required.
Join us to be part of a lively team where your organizational talents make a real impact! We value proactive individuals who thrive in fast-paced environments and are eager to support our company’s success through excellent administrative support. This is a paid opportunity designed for motivated professionals ready to grow their career in office administration!
Pay: $25.00 – $35.00 per hour
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Executive Administrative Assistant
Company: The Theo Group
Location: Palm Beach Gardens, FL
Category:
