Overview
Executive Administrative Assistant Jobs in New York, NY at American Express
Title: Executive Administrative Assistant
Company: American Express
Location: New York, NY
You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let’s lead the way together.
How will you make an impact in this role?General Counsel’s Organization:As a member of the General Counsel’s Organization (GCO), this flexible and energetic Executive Assistant will provide administrative support one Vice President – Managing Counsel and a few other Vice Presidents across the recently formed GCO Credit & Fraud Risk and Global Credit and Fraud Operations Team, which is growing and expanding. This role requires planning, prioritization, problem-solving and collaboration skills, strong communication, attention to detail and flexibility. The ideal candidate must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.
Role & Responsibilities:
Help propel your team and business colleagues to success
Coordinate with executive offices across the Company to facilitate close coordination between the legal and the business teams
Manage complex calendars, including across multiple time zones (requiring a combination of strong organization, strategic thinking, and effective communication skills)
Regularly interface with legal and business executives, associates and other contacts at all levels of the organization, including Executive Committee level colleagues and their support teams
Create and update matters via the GCO Billing/Matter Tracking System
Reserve meeting rooms and coordinate and handle catering and audio visual needs for team meetings and other larger GCO meetings
Manage end-to-end expense reporting and invoicing processes including submissions, review and monthly processing
Coordinate travel arrangements and logistics
Support the onboarding of new hires
Order office supplies and equipment
Support various ad-hoc projects as needed, including through substantive participation in meetings and use of MS Word, Excel and PowerPoint skills. Are you ready for the challenge?
Minimum qualifications:
2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills, a keen attention to detail and a sense of urgency in execution and follow-up.
Proficient in MS Word, PowerPoint, Exc…