Overview
Executive Administrative Assistant Jobs in Arlington, Virginia, USA at Sawdey Solution Services
Req Number
ADM-24-00005
Requisition Category
Full-Time/Part-Time
Full-Time
Location
Arlington, VA
Description
Pay Rate:
At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience,
education
, related training, and related skills.
Position Location:
Arlington, Virginia
Telework/Work-from-HomeAuthorized:
When Authorized/Hybrid
About the Role:
Sawdey Solution Services is seeking an Executive Administrative Assistant to provide
executive level
support.
Additional Responsibilities Include, but are not Limited To:
Provide administrative support for OUSD (A&S).
Maintain assigned Outlook and portal calendars for numerous departments/divisions.
Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
Support assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
Answers the telephone and refers the calls to the appropriate individuals within the office.
Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Maintain, monitor and synchronize calendars, schedules, events, briefings, meeting, invitations, and activities.
Serve as receptionist for visitors with scheduled office calls.
Reserve conference rooms, coordinate electronic invitations, coordinate the set-up of
Unclassified and Secure AV/VTC facilities, prepare handouts, distribute “read-aheads,” coordinate teleconferencing and document meeting minutes.
Composes and write quality official correspondence, reports, letters, notices, instructions,and memoranda and documents for signature.
Utilize Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail.
Gather and review information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint).
Perform data entry and prepare data forinclusioninto OUSD (A&S) briefs using Microsoft PowerPoint, Word, Excel and other programs.
Perform word processing to texts, tables, and graphs.
Generate reports and memoranda, and support briefings and technical presentations.
Manage correspondence of OUSD (A&S) organizational structure and content on the OUSD (A&S) NIPR and SIPR portal sites.
Monitor and manage all OUSD (A&S) Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).
Track and coordinate taskers external to the OUSD (A&S) as required.
Schedule office events and ordering supplies.
Work on the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
Process incoming mail, including email and facsimile, route correspondence to the appropriate individual(s) in the office for response and tracking actions.
Revi…
Title: Executive Administrative Assistant
Company: Sawdey Solution Services
Location: Arlington, Virginia, USA
Category: Administrative/Clerical, Business
