Overview
Executive Administrative Assistant/Human Resources Jobs in Beverly Hills, CA at Assil Gaur Eye Institute
Job Title: Executive Administrative Assistant
Location: Assil Gaur eye institute
Department: Administration
Position Type: Full-Time
Job Summary:
We are seeking a highly organized and proactive Executive Administrative Assistant with a strong background in Human Resources and Accounting to support our executive team. The ideal candidate will have proven experience in managing executive-level administrative tasks, HR processes, employee payroll, and accounting duties using QuickBooks. This is a dynamic role that requires a high level of discretion, professionalism, and multi-tasking ability.
Key Responsibilities: Administrative Support:
Provide high-level administrative support to the executive team.
Manage calendars, schedule meetings, arrange travel, and prepare reports and presentations.
Screen and prioritize incoming communications and correspondence.
Maintain and organize confidential files and records.
Human Resources Support:
Assist with recruitment activities, including job postings, resume screening, and interview scheduling.
Maintain employee records and ensure compliance with HR policies and labor laws.
Support onboarding and offboarding processes.
Coordinate employee benefits and assist in HR-related inquiries.
Payroll and Accounting (QuickBooks):
Process bi-weekly or monthly employee payroll, ensuring accuracy, timeliness, and compliance with relevant laws and company policies.
Maintain payroll records, deductions, tax filings, and year-end reporting (e.g., W-2s, 1099s).
Perform day-to-day bookkeeping tasks including data entry, invoice processing, and bank reconciliations using QuickBooks.
Assist with accounts payable/receivable, general ledger entries, and month-end reporting.
Track expenses, generate financial reports, and support the finance team as needed.
Ensure financial and payroll records are accurate and up to date.
Qualifications:
Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, or related field preferred.
3+ years of experience as an executive assistant or in a similar administrative role.
Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Working knowledge of payroll systems and HR practices.
Familiarity with payroll tax regulations and labor law compliance.
Excellent written and verbal communication skills.
Ability to manage multiple priorities with accuracy and attention to detail.
High degree of discretion and confidentiality.
Preferred Skills:
Experience in a small to mid-sized business environment.
Familiarity with HRIS and payroll platforms (e.g., Paylocity, ADP, Paychex
Job Type: Full-time
Pay: $30.00 – $40.00 per hour
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Ability to Commute:
Beverly Hills, CA 90210 (Required)
Work Location: In person
Title: Executive Administrative Assistant/Human Resources
Company: Assil Gaur Eye Institute
Location: Beverly Hills, CA
Category:
