Overview
EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT Jobs in Williamsburg, VA at Iowa City Community School District
Full Job Description
EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT
FLSA Status : Non-Exempt
Grade : Unified 10
Revision Date : 11/15/2018
Location : Superintendent’s Office
JOB SUMMARY
This position is accountable for performing a wide variety of responsible, diverse, and complex administrative duties required by the Superintendent’s Office.
DUTIES AND RESPONSIBILITIES
Serves as administrative support, locates and disseminates information, and makes meeting registration and travel arrangements for the Superintendent as required.
Serves as confidential administrative support to the Superintendent and is responsible for all clerical duties associated with the effective performance of duties of the Superintendent.
Handles registration and travel arrangements as required by the Superintendent
Orders supplies, subscriptions, and memberships as required by the Superintendent.
Writes notes, letters and memos as required by the Superintendent.
Advises the Superintendent immediately of the existence of any problems deemed to warrant prompt attention or intervention.
Attends school and community meetings, workshops and conferences as determined by the Superintendent.
Promotes effective public relations through telephone and written communications with citizens.
Performs special assignments and other duties as determined by the Superintendent.
Process confidential material in an appropriate manner, including preparing, processing, filing securely, and maintaining the confidentiality of those materials at all times.
Maintains appointment calendar, receives and opens mail, assembles related file material then submits to superintendent for action.
Serves as back-up to the Board’s Executive Assistant and may attend School Board meetings and serve as the clerk of the board.
Prepares and types correspondence.
Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS (Knowledge, Skills and/or Abilities Required)
Must have strong organizational skills, excellent computer skills and excellent interpersonal skills. Possess strong clerical and secretarial skills. Must be able to maintain confidentiality in all matters. Possess and demonstrate knowledge of English usage, grammar, and punctuation. Be able to communicate clearly and concisely, both orally and in writing. Possess and demonstrate the ability to establish and maintain cooperative working relationships. A minimum of 5 years of experience serving as an executive-level assistant.
SUPERVISION EXERCISED
None.
SUPERVISION RECEIVED
Performs duties under the supervision of the Superintendent.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Typical office environment, subject to frequent deadlines, continual use of office equipment.
This job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator. WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.
Title: EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT
Company: Iowa City Community School District
Location: Williamsburg, VA
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