Overview
Executive Administrator Jobs in Ottawa, Ontario, Canada at Department of Surgery | The Ottawa Hospital
Title: Executive Administrator
Company: Department of Surgery | The Ottawa Hospital
Location: Ottawa, Ontario, Canada
JOB OPPORTUNITY NOTICE
Position: Executive Administrator
Status: Full-Time, Permanent
Division: Orthopaedic Surgery
Location: Hybrid/General & Civic Campus
Salary Range: $34.00 – $42.00/hour
Start Date: October 2026
Vacancy Disclosure: Existing job vacancy
The Division of Orthopaedic Surgery within the Department of Surgery is seeking a highly organized and
proactive Executive Administrator to support the Division Head and faculty members. This role provides
comprehensive administrative, financial, and operational support to ensure the effective functioning of the
division.
KEY RESPONSIBILITIES
Administrative & Operational Support
- Provide day-to-day administrative support to the Division Head and faculty
- Coordinate meetings, including scheduling, agenda preparation, document distribution, and minute-taking
- Support physician onboarding, privileges, and reappointments
- Organize divisional events (e.g., Grand Rounds, research day, visiting professors, and social events)
- Maintain divisional communications, including newsletters and website updates
- Coordinate observerships, fellow travel, and academic schedules
- Respond to inquiries and manage correspondence
Financial Support
- Manage divisional bookkeeping and financial records
- Support budgeting and financial reporting processes
- Process payments (e.g., HOCC, stipends) and track contributions
- Liaise with Finance to support reporting and budget preparation
Clinical Scheduling
- Develop and maintain OR and clinic schedules using Petal
- Ensure schedules are accurate, approved, and communicated
QUALIFICATIONS
- Bilingualism (English and French) required
- Post-secondary education or equivalent experience
- 2–5 years of administrative experience, preferably in a senior or healthcare setting
- Strong organizational, communication, and multitasking skills
- Financial/accounting experience considered an asset
- Proficiency in MS Office and ability to manage confidential information with discretion
- Ability to work independently and collaboratively in a fast-paced environment
COMMENTS TO APPLICANT
We thank all applicants for their interest and effort in applying; however, only candidates selected for
interviews will be contacted.
The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a
disability are available throughout the selection process.
