Overview
Executive Adminstrative Assistant Jobs in Palo Alto, CA at Zareen’s restaurant – A Michelin Restaurant
About Us:
Zareen’s is one of the highest grossing family-owned restaurant known for bold South Asian flavors, heartfelt hospitality, and a strong commitment to operational excellence. Going onto 5 locations with no plans of slowing down. We are looking for an Administrative/Executive Assistant who can help us stay organized and support smooth day-to-day operations behind the scenes.
Job Summary:
We’re looking for a resourceful and detail-oriented Administrative Assistant—ideally someone with experience in the restaurant industry—who can take initiative, solve problems to completion, ensure smooth operations, and most importantly get stuff done. This role is essential to the back-end functioning of the business, supporting communication, operations, people management, and documentation.
Key Responsibilities:
Manage calendars, meetings, and day-to-day scheduling for leadership
Sort, track, and reply to emails, customer inquiries, and online reviews
Assist with onboarding and offboarding employees, including paperwork, training materials, and coordination
Monitor performance of managers and staff using internal notes, checklist completion, and task follow-through
Improve and maintain SOPs (Standard Operating Procedures) and help streamline general operations
Support data entry, payroll tracking, and reporting
Maintain and organize company records, digital files, and HR documentation
Coordinate with vendors and order office supplies as needed
Prepare agendas, meeting notes, and follow-up communications
Uphold confidentiality with sensitive business and employee information
Preferred Qualifications:
Previous experience in the restaurant, hospitality, or service industry
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage multiple projects
Demonstrated ability to complete tasks independently, efficiently, and thoroughly
Fast learner with the ability to adapt and problem-solve in a dynamic environment
Proficient in Google Workspace. Having strength with Excel/Sheets is a huge plus!
Familiarity with customer service and HR-related administrative support
Schedule & Benefits:
Very Flexible Schedule and time off!
PTO, Free employee meals, health and dental insurance, 401k
Opportunity to contribute to a fast-growing, values-driven team
Job Type: Full-time
Pay: $28.00 – $40.00 per hour
Expected hours: 35 – 50 per week
Schedule:
8 hour shift
Ability to Commute:
Palo Alto, CA 94303 (Preferred)
Ability to Relocate:
Palo Alto, CA 94303: Relocate before starting work (Preferred)
Work Location: In person
Title: Executive Adminstrative Assistant
Company: Zareen’s restaurant – A Michelin Restaurant
Location: Palo Alto, CA
Category:
