Overview
Executive Assisstant to Head of Secondary Jobs in Anand, India at The Ardee School,NFC
Job Description:
Executive Assistant and Administrative Assistant to Head of Secondary School Position:
Executive Assistant & Administrative Assistant
Location:
The Ardee School Department:
Secondary School
Reports to:
Head of Secondary School Job Type: Full-time
Job Summary
The Executive Assistant/Administrative Assistant to the Head of the Secondary School plays a pivotal role in providing high-level administrative support to the Head of the Secondary School. The role requires a proactive individual with exceptional organizational skills, the ability to prioritize tasks, and strong
communication
abilities. The position supports the Head of Secondary School in a variety of tasks, from scheduling and
communication
to document preparation and event coordination.
Key Responsibilities
Administrative Support:
Manage the Head of Secondary School’s calendar, scheduling meetings, appointments, and school-related events. Handle confidential and sensitive information with discretion. Prepare and proofread correspondence, reports, and presentations. Assist in managing internal and external
communication
for the Head of Secondary School. Maintain and update files, documents, and records related to school activities. Document Preparation:
Assist in compiling transcripts, recommendation letters, predicted grades, and other required documents. Maintaining Student Records:
Update and organize student academic profiles, extracurricular activities, and standardized test scores. Maintaining Data and updating ERP Draft and send emails to students, and parents regarding events, and updates. Coordination & Scheduling:
Coordinate meetings, appointments, and conferences, both internally and externally. Act as a liaison between the Head of Secondary School and school staff, students, parents, and external stakeholders. Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items. Event Management:
Organize events and activities for the Secondary School, including parent-teacher meetings, assemblies, school events, and student activities. Ensure smooth execution of school events, including liaising with vendors, ensuring
timely deliveries
, and managing event logistics. General Office Management:
Order supplies and manage office inventories. Handle incoming communications such as phone calls, emails, and visitors, ensuring they are directed appropriately. Ensure efficient and smooth daily office operations. Student and Parent Support:
Provide administrative support to staff and faculty as directed by the Head of Secondary School. Handle inquiries from parents, students, and staff with
professionalism
and
empathy
. Assist with the coordination of student attendance, records, and academic documentation.
Skills & Qualifications
Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in an educational setting. Strong organizational skills, with an ability to prioritize tasks and manage multiple projects simultaneously. Excellent
communication skills
, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Strong
attention to detail
and the ability to maintain accuracy.
Discretion and confidentiality when handling sensitive info…
Title: Executive Assisstant to Head of Secondary
Company: The Ardee School,NFC
Location: Anand, India
Category: Administrative/Clerical, Education / Teaching
