Overview
Executive Assistant Jobs in New York, New York, USA at The Larko Group
Location: New York
Our client, a top-tier finance firm, is looking for a dynamic professional to join their team! This is an exciting opportunity to bring your strategic mindset, strong judgment, and enthusiasm to a collaborative and fast-paced environment. The firm offers a supportive culture, a hybrid work schedule, and endless development opportunities.
In this role, you’ll engage directly with executive-level stakeholders, both internally and externally, and take ownership of projects from inception to completion. You’ll navigate a variety of high-impact initiatives while handling sensitive matters with the utmost discretion. Are you looking to elevate your career and make a meaningful impact? Apply today!
Responsibilities
Manage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.
Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Communicate directly with the team and relevant stakeholders on matters related to projects and initiatives.
Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.
Organize committees/meetings; facilitate technology, coordinate, and distribute all materials weekly, monthly, and quarterly for leadership meetings, earnings calls, etc.
Complete lender reporting quarterly for each property.
Run reports and assist analysts in retrieving additional information.
Manage scheduling and travel plans for the Board of Directors quarterly meeting.
Work cooperatively with other administrative assistants, in a positive partnership to back up each other smoothly.
Perform additional tasks as needed by the team.
Ideal Experience
Bachelor’s degree with current experience supporting executive leadership.
Strong PC skills – MS Outlook, Word, Excel, and PowerPoint.
Effective communication with outstanding writing skills.
Advanced ability to organize, prioritize, multi-task, and manage competing priorities.
Tact, good judgment in confidential situations, and proven experience interacting with senior management.
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Title: Executive Assistant
Company: The Larko Group
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
