Overview
Executive Assistant Jobs in Colombo, Western Province, Sri Lanka at Talent Studio
Title: Executive Assistant
Company: Talent Studio
Location: Colombo, Western Province, Sri Lanka
Junior / Senior Executive Assistant
Full-Time · Remote · New York Hours (EST)
Salary – $400 – $1200
About the Role
Our client is looking for a sharp, highly organized, and dependable Operations Specialist to support a fast moving entrepreneur across both business and personal operations. This role requires someone who is proactive, able to anticipate needs before they arise, and comfortable working in a high velocity environment across venture investing, ecommerce, Marketing, Logistics, Supply chain and Transportation. This is not a passive or reactive role. The ideal candidate takes ownership, moves quickly, communicates clearly, and ensures everything runs smoothly on a daily basis.
Key Responsibilities
Calendar & Schedule Management
- Own and manage multiple Google Calendars, ensuring zero conflicts and full visibility at all times.
- Schedule, reschedule, and prioritize meetings with investors, founders, clients, and personal contacts.
- Send timely reminders and daily briefings so the principal is always prepared and never caught off guard.
- Block and protect focus time, ensuring the day flows with intention.
Communications & Coordination
- Monitor and manage inboxes by drafting replies, flagging urgent items, and filtering out unnecessary noise efficiently.
- Coordinate and attend meetings when needed, take notes, and ensure action items are followed through.
- Communicate with clients, partners, and vendors on behalf of the principal in a professional and timely manner
- Proactively identify issues, bottlenecks, or anything requiring attention before it becomes a problem
Travel & Logistics
- Book and manage all travel: flights, hotels, ground transportation, and itineraries
- Handle last-minute changes or disruptions calmly and efficiently
- Build detailed travel packs so every trip is seamless from door to door.
Personal Assistance
- Handle personal errands and orders including gifts, flowers, reservations, subscriptions, and other requests
- Manage personal bills and payments while ensuring nothing gets missed or overlooked
- Research and recommend suitable options for anything needed, including restaurants, vendors, and services
- Handle sensitive matters with professionalism and discretion at all times
Day-to-Day Operations
- Keep all systems, lists, and priorities organized and up to date.
- Identify and correct errors or inefficiencies before they escalate.
- Track deadlines, deliverables, and commitments across business and personal fronts
- Manage vendor relationships, service providers, and recurring tasks
Tools & Tech You'll Be Working with
You should be comfortable with, or able to quickly learn and adapt to, the following:
Communication & Calendar,
- Google Workspace including Gmail, Google Calendar, GDrive, Docs &
- Sheets.Slack and iMessage for day to day communication, managing conversations, reminders, follow ups, and staying on top of async communication
- Zoom and Google Meet for scheduling, hosting, and managing video calls
Project & Task Management
- Notion: organizing notes, wikis, SOPs, and task tracking
- Asana, Monday.com, or similar: managing project timelines and to-do lists
- Trello or Linear: comfortable adapting to whichever PM tool is in use
AI & Productivity
- ToolsChatGPT, Claude, and Manus for drafting, summarizing, researching, and improving speed and efficiency across tasks
- Loom or similar tools for async video communication, updates, and walkthroughs
- Zapier or Make (Integromat) is a strong bonus, especially if you can automate repetitive workflows and improve operational efficiency
Finance & Admin
- Expensify, Brex, Stripe, or similar platforms for managing expenses, receipts, payments, and financial tracking
- Basic familiarity with invoicing and bill management tools
What We're Looking For
- Proven experience (1- 5 Years )as an Executive Assistant, Personal Assistant, or Chief of Staff, ideally supporting a founder, executive, or investor
- Exceptional proficiency with Google Workspace including Gmail, Google Calendar, Google Drive, Docs, and Sheets
- Strong written and verbal communication skills with the ability to remain clear, concise, and professional at all times
- A proactive mindset with a strong sense of ownership, able to anticipate needs and take initiative without constant direction
- Highly detail oriented with the ability to manage multiple priorities while staying organized
- and reliableDiscretion and professionalism when handling sensitive or confidential information
- Comfortable operating in a fast paced and constantly evolving environment
- Familiarity with ecommerce, Logistics, Supply chain, Transportation, marketing and startups, or venture capital environments is a strong advantage
- Tech savvy with the ability to quickly learn new tools, systems,and workflows
Working Hours & Availability
- Monday to Friday, 9:00 AM – 5:00 PM Eastern Time (EST)
- Must be reachable via phone, Slack, iMessage, and text throughout working hours on weekdays
- Occasional flexibility may be required for time sensitive situations, as this is a high trust and high availability role
- This is a fully remote position
If interested send your resume to [email protected]
