Overview

Executive Assistant Jobs in Mirabel, Canada at Airbus Atlantique Canada Inc.

Location: Mirabel

Position Summary

Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-level executive and operational support. In a dynamic, fast-changing environment, you ensure smooth coordination of priorities and effective delivery of team and Executive objectives. As a key organizational pivot, you proactively manage complex matters and handle sensitive information with absolute confidentiality.

Responsibilities

  • Proactively manage and optimize the CEO’s complex calendar.
  • Perform budget follow-up (CEO administrative department), manage expense reports and purchasing processes (DA/PO).
  • Organize complex international travel (itineraries, logistics).
  • Support updates to internal controls (ICSA) and prepare data analysis reports.
  • Plan and coordinate internal and external events (year-end party, summer BBQ) and major client visits.
  • Manage the crisis team, including strict follow-up of action plans and coordination of required training.
  • Act as the primary contact point with internal and external stakeholders while handling highly confidential matters.
  • Draft internal and external correspondence in both French and English.
  • Maintain strong knowledge and application of company policies and procedures to provide reliable and consistent support to the team.
  • Perform other related duties as required.

Requirements

  • College diploma (DEC) in administrative techniques, office automation, or other relevant training.
  • Minimum of five (10) years’ experience in a similar Executive Assistant role.
  • Bilingualism required (French and English).
  • Advanced proficiency with Google Workspace or MS Office.
  • Proven ability to manage calendars and logistics (complex travel, meetings).
  • Strong ability to prioritize tasks, handle urgency and stress, and manage multiple complex files simultaneously.
  • Organized, autonomous and rigorous, able to work proactively with impeccable attention to detail.
  • Excellent professional judgment, strong sense of confidentiality and diplomacy.
  • High energy, team spirit and excellent interpersonal skills to liaise effectively with stakeholders.
  • Resourceful and solution-oriented approach to resolve issues quickly.
  • Good knowledge and experience working with SAP (an asset).
  • This role requires awareness of potential compliance risks and a commitment to act with integrity — values that underpin the company’s success, reputation and sustainable growth.

Contract

Contract type:
Permanent

Experience level:
Professional

Equal Opportunity Statement

Airbus is committed to workforce diversity and creating an inclusive workplace. We welcome applications regardless of social or cultural background, age, gender, disability, sexual orientation or religious beliefs. Airbus is committed to equal opportunities for all. We will never request any form of payment as part of a recruitment process. Any impersonation of Airbus for such purposes should be reported to  Where possible, Airbus supports flexible working arrangements to encourage innovative thinking.

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Title: Executive Assistant

Company: Airbus Atlantique Canada Inc.

Location: Mirabel, Canada

Category:

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