Overview
Executive Assistant Jobs in Sandton, Gauteng, South Africa at Ingerop South Africa
Title: Executive Assistant
Company: Ingerop South Africa
Location: Sandton, Gauteng, South Africa
Ingerop South Africa is a member of the Ingerop Group of Companies, a long established privately-owned French consulting engineering firm.
At Ingerop South Africa, we care for what makes us strong, our employees. The HR Specialist is a key team member responsible for delivering comprehensive HR services, ensuring compliance with labor legislation, and supporting organisational goals. The ideal candidate will have a strong understanding of full-cycle recruitment, HR policies, and employee lifecycle management. This is a fixed term contract position.
PA Responsibilities
We are seeking an experienced and highly organised Executive Assistant to support our executive leadership team. The ideal candidate will have a minimum 10 years of relevant experience in providing high-level administrative support. The Executive Assistant will play a crucial role in managing schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks. The ideal candidate will possess strong organisational skills, excellent communication abilities, and a proactive approach to managing executive schedules and reception tasks.
Key Requirements:
The role requires an individual with an unwavering determination to see tasks through to completion, even when faced with challenges or tight deadlines. A tenacious approach means consistently demonstrating persistence, problem-solving abilities, and resourcefulness to ensure that all responsibilities are handled with precision and efficiency.
This position demands a strong sense of commitment, willingly stepping up to handle urgent or complex tasks, assist during high-pressure situations, and ensure that every detail is attended to. This “extra mile” mindset reflects a proactive attitude, enabling seamless support and fostering trust and reliability within the executive team.
Ability to handle high pressure situations
Dedication and willingness to go beyond what is expected
Exceptional organisational and multitasking abilities.
Strong attention to detail and a practical, methodical approach to work.
Proven experience in event coordination, travel management, and office administration.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism and integrity.
Willingness to travel and work outside standard hours when required.
Local Traveling may be required.
Key Responsibilities:
Coordinate complex travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
Handle high pressure situations, whether through last-minute changes or urgent tasks, the executive assistant’s ability to step up and handle those situations efficiently.
Provide confidential administrative support, including transcribing minutes, and managing sensitive information.
Manage personal and corporate tasks for the Executive with professionalism and discretion.
Anticipate executive needs and proactively find solutions to ensure seamless operations.
HR & Recruitment Responsibilities
Update employee records with new hire information and changes in employment status.
Maintain accurate and up-to-date employee records across multiple systems and databases.
Support the development and implementation of HR initiatives, policies and procedures
Responsible full cycle recruitmen…
