Overview
Executive Assistant Jobs in New York, NY at Bellwether Staffing Solutions
Title: Executive Assistant
Company: Bellwether Staffing Solutions
Location: New York, NY
We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and the team with a variety of administrative tasks. 115K – 130K Base + Bonus + Benefits Package
Responsibilities:
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
Prepare for meetings supporting the needs of executives involved.
Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
Manage highly sensitive, confidential information with complete discretion
Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Requirements:
5-8+ years of experience as an Executive Assistant; college degree
Financial industry knowledge highly desirable
Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
Excellent writing, editing, and verbal communication skills
Research savvy with extensive experience using online resources
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Local candidates only. Must be in NYC area. No sponsorship.
