Overview
Executive Assistant Jobs in New York, United States at Randstad USA
Title: Executive Assistant
Company: Randstad USA
Location: New York, United States
Executive Assistant
Pay Rate: 50.00 per hour
Hybrid work schedule
Contract to start
Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incomingphone calls and mail, communication on behalf of the Executive, and acting as the “gatekeeper;” as well as handling more complicated special projects such as coordination of complex meetings.In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive’s time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be requiredto be in office up to three days a week and also flexibility with executive schedules and meetings.
Strategically manage complex calendars in a rapidly changing environment, requiring coordination with both internal and external Executives and Assistants
Set up domestic and international travel arrangements
Create and maintain an inventory of critical path projects and high-priority businessdevelopment activities
Plan and execute on-site and off-site meetings, dinners, and events
Regularly organizemeetings and calls with both internaland external business partners
Process Executive expense reports ensuring compliance with company policies
Provide ad-hoc assistance when in the office including receiving catering, room booking,and general office questions
Maintain up-to-date distribution lists
Manage multiple priorities in a constantly evolving environment
Additional responsibilities as assigned
Desired Skills and Experience Your Competencies:
Superior verbaland written communication skills
Exercises discretion and sound judgment; maintains confidentiality
Excellent organizational and time management skills
Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite
Dependable, punctual, follows instructions, respondsto management direction and solicits feedback to improve performance
Ability to work independently and proactively; demonstrates initiative
Ability to make professional decisions based in accumulated knowledgeof position responsibilities
Demonstrates accuracyand thoroughness; monitorsown work to ensure quality
Ability to multitask effectively
Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
Your Education & Experience:
Minimum of 3 years’ experience as an ExecutiveAssistant, Assistant to a C-levelExecutive, or Office Manager.
