Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at Insight Global
Title: Executive Assistant
Company: Insight Global
Location: Washington DC-Baltimore Area
Required Skills & Experience
5+ years of experience in administrative support, ideally supporting a senior leader or executive
Bachelor’s degree preferred or 2 additional years of work experience in lieu of a degree
Strong communication skills
Experience with calendar management and meeting scheduling – working with multiple calendars to coordinate meetings, and not simply relying on Schedule Assistance in Outlook
Experience with Microsoft Outlook, OneDrive, Word, Excel, PowerPoint and Teams
Nice to Have Skills & Experience
Previous experience in a university setting
Job Description
We are looking for an Executive Assistant to join the team in DC. This person will be supporting the Chief of Staff within a high-education, working in a fast-paced and highly visible environment. Responsibilities include:
• Maintains and coordinates Dean’s calendar, reviews weekly calendar in advance with Dean and Chief of Staff to ensure that all necessary materials are prepared, collected, organized as directed, and reviewed well in advance for meetings.
• Coordinates high-level meetings with constituencies; prepares, distributes, and organizes meeting materials and agendas, including critical recurring meetings.
• Maintains effective and proactive communication with university leadership, advisory or board members, faculty, staff and students as required.
• Organizes supporting materials for meetings in OneDrive or other e-tools.
• Serves as the primary individual for greeting people, answering phone calls, and representing the Dean to faculty, students, staff, trustees, donors and member of the public in a highly professional, positive, and gracious manner.
• Triages and manages Dean’s Office email and other incoming and outgoing correspondence prioritizing items that require immediate attention of the Dean and/or Chief of Staff.
• Responsible for a broad range of administrative support to the Dean’s Office
• Record-keeping and file management tasks as assigned
• Travel coordination and tracking travel and expense reimbursement
