Overview
Executive Assistant Jobs in United States at Apex Wellness Group
Title: Executive Assistant
Company: Apex Wellness Group
Location: United States
Location: Remote (with occasional travel to studio locations as needed)
Employment Type: Full-time
About Apex Wellness Group:
Apex Wellness Group is a leading multi-unit franchisee of F45 Training, overseeing numerous studios across the U.S. Our focus is on streamlining operations, optimizing studio performance, and driving business growth while fostering a strong, community-driven fitness culture.Â
Position Overview:
The Executive Assistant will play a key role in supporting studio operations, managing administrative tasks, coordinating communication, and ensuring operational efficiency. This role requires exceptional organizational skills, strong ability to communicate clearly and efficiently, the ability to multitask across multiple locations, and strong collaboration with various internal teams.
Key Responsibilities:
Executive & Administrative Support:
Manage executive calendars, schedule meetings, and coordinate daily priorities.
Prepare reports, presentations, and meeting agendas, ensuring follow-ups on key action items.
Act as a liaison between executives, management teams , and assistants to ensure smooth operations.
Support with studio performance tracking, operational efficiency projects, and compliance matters.
Maintain and organize company documents, contracts, and operational records.
Assist in company partnerships & event planning.
Studio Operations & Vendor Coordination:
Oversee and manage facility-related services across multiple F45 locations.
Coordinate and liaise with energy providers, waste management companies, repair vendors, and service contractors to ensure seamless studio operations.
Track and manage vendor agreements, renewals, and service schedules to prevent any disruptions.
Utilize Deputy, F45 Playbook, Gusto, Rotafit, and Mindbody to support payroll, scheduling, and employee management.
Financial & Reporting Support:
Assist in expense tracking, invoice processing, and payroll coordination through Excel, Gusto, and Rotafit.
Track and analyze studio KPIs, membership growth, and financial performance across locations.
Maintain accurate vendor payments.
Qualifications & Skills:
2+ years of experience as an Executive Assistant, Operations Coordinator, or in a similar administrative role.
Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
Experience in fitness is a plus, management, or multi-location retail operations is preferred.
Strong organizational, time management, and problem-solving skills.
Excellent written and verbal communication skills with a high level of professionalism.
Ability to collaborate effectively with executives and teams.
Strong multitasking skills and ability to manage multiple priorities in a fast-paced environment.
Availability to travel occasionally for studio visits and operational oversight.
Proficiency in Deputy, F45 Playbook, Gusto, Rotafit, Excel, Mindbody, and project management tools.
Compensation & Benefits:
Salary based on experience
Paid Time Off (PTO) for vacation, sick days, and personal time
Free F45 membership at all Apex Wellness Group locations
Opportunities for career growth and development within a rapidly expanding fitness franchise
Supportive and dynamic team environment in a fast-paced industry
