Overview
Executive Assistant Jobs in Los Angeles Metropolitan Area at Decoding High Performance
Title: Executive Assistant
Company: Decoding High Performance
Location: Los Angeles Metropolitan Area
Podcast Virtual Assistant
Show: Decoding High Performance with Nina Devouge
Location: Remote · flexible hours
Reports to: Podcast Project Manager
About the role
We're looking for a reliable, detail-obsessed Virtual Assistant to keep our podcast running behind the scenes. You'll own the logistics that make each episode happen — booking and coordinating guests, keeping the schedule tight, and getting content posted on time. If you love bringing order to a busy content operation, this is for you.
What you'll do
Guest coordination, booking & scheduling
- Own guest outreach and back-and-forth: send invites, confirm slots, book recordings, send calendar holds
- Manage guest logistics end to end — prep docs, tech-check reminders, time-zone wrangling, reschedules
- Make sure every guest has what they need before record day and feels well looked after
- Keep the booking calendar and guest tracker accurate and up to date
Social posting
- Take the repurposing kit (clips, captions, post copy) and schedule + post it across our channels
- Publish on time and in the right format per platform; flag anything that looks off before it goes live
- Keep a clean posting log of what went out and when
Keep the system running
- Follow the show's SOPs precisely, and flag when a step is unclear, broken, or could be faster
- Keep files, assets, and trackers tidy and where they belong
- Chase outstanding items — guest replies, missing assets, approvals — without being asked twice
What we're looking for
- Proven experience as a VA, coordinator, or in a similar admin/scheduling role
- Exceptional organisation and attention to detail
- Warm, professional written communication — you'll be talking to senior guests
- Comfortable with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and scheduling/social tools
- Reliable and proactive — you follow through and speak up early when something's slipping
- Comfortable working across time zones
Bonus: you've supported a podcast, content team, or founder before.
What you get
- Flexible, fully remote work
- Clear SOPs to work within and room to make them better
- A behind-the-scenes role in a show built around depth and real performance
How to apply
Send a short note on your relevant experience, the tools you know well, and any podcast or content work you've supported.
