Overview
Executive Assistant Jobs in United States at Prodigy Resources
Title: Executive Assistant
Company: Prodigy Resources
Location: United States
Contract with possibility of extending or converting
We are seeking a proactive, detail-oriented, and self-motivated Office Coordinator to provide high-level administrative support to our Global South Team. The ideal candidate will have exceptional organizational skills, strong communication abilities, and the ability to manage competing priorities with a positive and solution-oriented attitude.
Key Responsibilities:
Team Support:
Serve as a key member of the administrative team, providing comprehensive support to office staff and leadership on the Global South Team.
Maintain up-to-date records and documentation, ensuring information on SharePoint is accurate and organized.
Assist in the management of various office documents and internal systems.
Office Operations:
Oversee day-to-day office operations to ensure a smooth, efficient office environment for all staff.
Manage office supplies, handle procurement and inventory, and ensure all office spaces, including desks and meeting areas, are properly set up.
Maintain stocked grocery inventory and ensure kitchen areas are functional and well-equipped.
Coordinate with the building’s security team to manage badge access, ensuring proper security protocols and maintaining accurate access records.
Event and Meeting Coordination:
Assist with organizing and executing office events, large meetings, and conferences, including venue selection, catering arrangements, and technological setup.
Ensure meeting rooms are equipped with necessary tools and kept organized for seamless use.
Assist with the logistical details of office-wide events or team-building activities.
Collaboration & Support:
Work alongside other office administrators across the organization to streamline processes, standardize procedures, and share best practices.
Partner with IT leadership to develop communication strategies and collect user feedback to improve office systems.
Provide additional administrative support for special projects or requests as needed.
Be flexible in adapting to changing priorities and unexpected demands, maintaining a positive and professional demeanor at all times.
Qualifications:
1-2 years of administrative experience in a professional office environment, ideally supporting senior leadership.
Excellent organizational skills and attention to detail, with the ability to multitask and meet deadlines.
Proficiency with Microsoft Office Suite (Outlook, SharePoint, Excel, PowerPoint, and Word), and experience with enterprise platforms such as Workday is a plus.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion and confidentiality.
Flexible, resourceful, and proactive, with a professional attitude under pressure.
