Overview
Executive Assistant Jobs in Greater London, England, United Kingdom at c2c (Trenitalia c2c Ltd)
Title: Executive Assistant
Company: c2c (Trenitalia c2c Ltd)
Location: Greater London, England, United Kingdom
About us:
Here at c2c we take pride in being an award-winning train operator running services between Fenchurch Street and Shoeburyness, serving 26 stations in East London and South Essex. Our customers never stand still and neither do we. We anticipate, innovate and flex around our customer’s needs and it takes a great team to do this.
About the Role:
Are you an organised and proactive professional with a knack for managing complex schedules and enhancing communication? Join c2c as an Executive Assistant, where you’ll provide high-level administrative and organisational support to our Managing Director and Executive Team. This role is pivotal in ensuring the smooth operation of our executive office, allowing our leaders to focus on strategic priorities.
Key Responsibilities:
Diary Management: Efficiently coordinate schedules and prioritise meetings for the Managing Director and senior leaders.
Communication: Establish daily reviews, flag high-priority items, and prepare brief summaries for the MD.
Documentation: Draft presentations, reports, letters, and monthly board reports.
Meeting Preparation: Provide checklists with required materials, action items, and updates.
Team Coordination: Manage logistics and assist with strategic priorities within the Executive team.
Financial Tasks: Process expenses, create purchase orders, and manage invoices.
Event Organization: Organise team events and meetings, handling invitations, agendas, and arrangements.
Travel Arrangements: Arrange hotel accommodations, external meeting facilities, and business travel.
Office Duties: Handle ad hoc tasks such as booking meeting rooms, procuring office supplies, and arranging post and courier services.
What We’re Looking For:
Experience: Around 2-3 years in an Executive Assistant or PA role
Skills: Strong attention to detail, proactive approach, excellent written and oral communication, and proficiency in Microsoft Office.
Attributes: Ability to develop effective working relationships at all levels, manage time-sensitive duties independently, and handle confidential information discreetly.
Our Values:
Safe: We prioritise safety for ourselves, colleagues, and customers.
Honest: We communicate openly and follow through on commitments.
Engaged: We are enthusiastic, open to new ideas, and work as a team.
Flexible: We adapt to situations and take responsibility for our actions.
Friendly: We are approachable, respectful, and listen to others.
What we offer:
Salary – £40,000
Final salary pension scheme
Free travel on c2c and discounted travel on other National Rail services
Access to an online benefits portal, a one-stop shop for a variety of rewards and benefits.
Commitment to Diversity and Inclusion:
We hold ourselves and our leadership accountable for continuously improving diversity and inclusion efforts, taking collective responsibility for upholding inclusion as a core value.
Before you apply thoroughly read through the job spec above to ensure you’re the right fit for the role and highlight specific ways your experience makes you an excellent candidate.
Instead of sounding vague by simply stating you have the desired skill, give examples of how you have used these skills during your career/life experiences. This will help to make your application stand out and provide us with an insight into how you identify your transferable skills.
