Overview
Executive Assistant Jobs in Alameda, CA at AdsGency AI
Title: Executive Assistant
Company: AdsGency AI
Location: Alameda, CA
Executive Assistant to the CEO | AdsGency AI
Location:
Onsite
Job Type:
Full-time
Experience Level:
Mid-Senior
Compensation:
Competitive + Performance Bonuses
About AdsGency AI
AdsGency AI is a cutting-edge AI-powered marketing platform designed to revolutionize paid advertising across
Google, Facebook, TikTok, and beyond
. Our mission is to
automate and optimize ad campaigns with AI
, helping businesses scale efficiently. As we continue to grow, we are looking for a
highly organized, proactive, and strategic Executive Assistant
to support our CEO and leadership team.
About the Role
As the
Executive Assistant to the CEO
, you will play a critical role in
streamlining operations, managing communications, and optimizing productivity
. You will act as a strategic partner, ensuring smooth execution of high-priority initiatives while handling executive-level tasks with discretion and efficiency.
This is NOT just a scheduling role.
We are looking for someone who can
anticipate needs, solve problems proactively, and help scale a fast-growing AI company
Key Responsibilities
Executive Support & Strategy
Manage the CEO’s calendar, emails, and appointments, ensuring efficient time management.
Handle high-level communications with clients, partners, and investors.
Act as a gatekeeper and liaison between internal teams and the CEO.
Assist in decision-making by conducting research and summarizing key insights.
Operational & Project Management
Track key deliverables and follow up on action items from leadership meetings.
Coordinate cross-functional initiatives and special projects.
Optimize internal processes to improve operational efficiency.
Marketing & Growth Support(Preferred But Not Required)
Assist in social media, branding, or PR efforts
Support marketing, fundraising, or investor relations tasks as needed.
Event & Travel Coordination
Plan and coordinate business travel, events, and speaking engagements
Manage logistics for executive-level meetings, both virtual and in-person.
What We’re Looking For
Must-Haves
3+ years of experience as an Executive Assistant, Chief of Staff, or similar role
Strong organizational, communication, and problem-solving skills.
Ability to handle confidential information with discretion.
Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools
Comfortable working in a fast-paced startup environment
Nice-to-Have (But Not Required)
Experience in AI, marketing, or SaaS startups
Background in growth, operations, or strategy
Knowledge of digital advertising, paid media, or ad tech.
