Overview

Executive Assistant Jobs in Calgary, Canada at BMO

Position: Executive Assistant )

Overview

Executive Assistant role in BMO Capital Markets Calgary office. Responsible for administrative support to senior managers, calendar management, event coordination, financial administration, supply management, and all operational processes.

Responsibilities

  • Provide subject matter expertise and advice related to assigned strategic initiatives and act as relationship manager for assigned initiatives.
  • Build effective relationships with internal and external stakeholders.
  • Break down strategic problems, analyze data and information to provide insights and recommendations.
  • Gather and format data into regular and ad‑hoc reports, and dashboards.
  • Lead the planning, coordination and implementation of department events.
  • Provide senior level administrative and operational support within a large, diverse team including senior executives.
  • Employ systems, such as customized exception reports and tracking reports, to manage information.
  • Integrate information from multiple sources to enable more efficient processes and streamlined reporting.
  • Provide input into the planning and implementation of administrative programs.
  • Coordinate and monitor budgets and reporting on results versus budget.
  • Coach and mentor junior administrative assistants.
  • Manage calendars, dispatch meeting invitations, book rooms and arrange resources for smooth facilitation.
  • Develop and maintain a filing system; ensure reports and forms are readily available.
  • Support the development of tailored messaging, including writing, editing and distributing communications.
  • Dispatch outgoing communications and answer central phone line.
  • Process invoices for payment in adherence with documented processes and vendor agreements.
  • Prepare and log departmental expense claims and reports; track expenses to stay within budget.
  • Make travel arrangements, booking flight/hotel reservations as needed.
  • Liaise with internal business units and external vendors for premises and building matters.
  • Maintain supplies inventory, check stock levels, order supplies.
  • Ensure vacation and absence scheduling is documented and consistent.
  • Coordinate training requirements for staff.
  • Collaborate with stakeholders to deliver on business objectives.
  • Organize work information to ensure accuracy and completeness.
  • Focus may be on a business or group.
  • Think creatively and propose new solutions.
  • Exercise judgment to identify, diagnose, and solve problems within given rules.
  • Work mostly independently.
  • Broader work or responsibilities may be assigned as needed.
  • Take measured risks while protecting the bank by applying the Risk Management Framework and adhering to laws and regulations.

Qualifications

  • Typically 7+ years of relevant experience in an administrative/professional support function with progressive responsibility and a post‑secondary degree in a related field.
  • Specialized knowledge from education and/or business experience.
  • Verbal and written communication skills – in‑depth.
  • Collaboration and team skills – in‑depth.
  • Analytical and problem‑solving skills – in‑depth.
  • Influence skills – in‑depth.

Salary

$65,000 – $84,500 CAD per year.

Pay type:

Salaried. Salaries may vary by location, skills, experience, education, and qualifications. BMO Financial Group may also offer performance‑based incentives and bonuses.

Benefits

Health insurance, tuition reimbursement, accident and life insurance, retirement savings plans, performance‑based incentives, and other perks and rewards. For full details, visit BMO’s Total Rewards page.

About BMO Capital Markets

BMO Capital Markets is a leading full‑service North American‑based financial services provider, offering equity and debt underwriting, corporate lending, project financing, M&A advisory, securities, treasury and risk management, research, and sales and trading. The Calgary office is part of the larger BMO Financial Group, which has over 53,000 employees and $1.1 trillion in assets.

EEO and Accommodation Statement

BMO is committed to an inclusive, equitable and accessible workplace. Accommodations are available on request for candidates during the selection process. To request accommodation, contact the recruiter.

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Title: Executive Assistant

Company: BMO

Location: Calgary, Canada

Category:

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