Overview
Executive Assistant Jobs in California, Missouri, USA at AI Tech Suite
Location: California
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Executive Assistant (Manager – Strategy)
ESGRisk.ai is India’s first dedicated ESG rating company, providing ESG ratings and risk assessments.
Assisting Finance Head & Group CEO in specific Strategic Projects of the company.
Preparing MIS of the Group and sharing with Finance Head.
Preparing data of sales pipeline for the month.
Reviewing the P & L on a monthly basis.
Candidate should have acumen to do number crunching and data analytics.
Design correspondence, communications, presentations, and other documents.
Good understanding of Financial Analytics & Research.
Schedule meetings, events, conference calls, and activities for the CEO.
Be a part of meetings and ensure to record and distribute minutes of meetings.
Monitor, screen, respond to, and distribute incoming communications.
Ensuring that the executives you support have what they need to seamlessly serve the expectations of our clients and internal commitments/goals through anticipating the needs of your executives and stakeholders, looking ahead and preventing problems from arising, and keeping up with the fast pace of our consulting team.
Flawlessly managing executive calendars by taking ownership of high-volume complex meeting/event scheduling, calendar conflict resolution, advising stakeholders on next steps/responses, and exercising discretion and judgment on escalation and/or delegation.
Impressing external stakeholders with professionalism and efficiency when representing Keystone and the executives you support through your email, phone, or in-person interactions.
Coordinating end-to-end travel needs in a thoughtful and practical manner, including booking (and rebooking, unbooking) all travel, hotels, venues/restaurants, and ensuring trips are consistently smooth and seamless throughout while being mindful of directions, commuting time, and ground transportation.
Supporting administrative aspects of leadership’s internal commitments: practice area activities, leadership committees, recruiting, processing timesheets, and expenses on a timely basis, etc.
Education Requirements:
Bachelor’s degree or relevant certification is a plus.
Experience Requirements:
Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives or institutional directors.
Other Requirements:
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
Excellent organizational and time management skills with the ability to prioritize tasks.
Strong communication and interpersonal abilities, with the utmost discretion and professionalism.
High attention to detail and accuracy.
Ability to work independently and proactively, anticipating the needs of executives.
Flexibility and adaptability to changing priorities and a fast-paced environment.
Responsibilities:
Calendar Management:
Efficiently manage and maintain executives’ calendars, scheduling appointments, meetings, and travel arrangements as needed.
Communication:
Serve as a point of contact between the executives and external stakeholders, handling phone calls and other forms of communication with professionalism and discretion.
Meeting Coordination:
Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up action items. Attend meetings as required and take accurate meeting minutes.
Travel Arrangements:
Arrange travel plans, accommodations, and itineraries for executives, ensuring cost-effectiveness and smooth travel experiences.
Document Management:
Organize and maintain electronic and paper files, ensuring documents are readily accessible and confidential information is handled securely.
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Title: Executive Assistant
Company: AI Tech Suite
Location: California, Missouri, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Business Administration)
