Overview
Executive Assistant Jobs in Pine Hills, FL at Agape’s Way
About the Role:
The Executive Assistant plays a crucial role in ensuring the smooth operation of the executive office by providing high-level administrative support. This position is responsible for managing the executive’s calendar, scheduling meetings, and coordinating travel arrangements to optimize time and resources. The Executive Assistant will also prepare reports and presentations, ensuring that all materials are accurate and professionally presented. By maintaining organized records and facilitating communication, the Executive Assistant helps to enhance productivity and efficiency within the organization. Ultimately, this role is vital in enabling executives to focus on strategic initiatives and decision-making processes.
Minimum Qualifications:
2 years of proven experience as an executive assistant or in other administrative roles.
Strong proficiency in Microsoft Office Suite, particularly Outlook, Word and PowerPoint.
Experience in the healthcare industry is required.
Excellent organizational and time management skills.
Preferred Qualifications:
Experience in a corporate environment or supporting senior executives.
Familiarity with project management tools and software.
Bachelor’s degree in business administration or a related field.
1 year of experience in digital media, marketing, or social networking.
Responsibilities:
Administrative Support
Assist the CEO with daily administrative tasks, including managing a calendar of appointments, expense reports, and correspondence.
Arrange detailed travel plans, itineraries, and agendas for the CEO and other executives as needed.
Compile necessary documents for meetings and manage internal and external meeting schedules.
Provide logistical support for meetings, conferences, and events, both internally and externally.
Support the CEO in fulfilling both her professional and personal commitments, ensuring all tasks are completed efficiently.
Personnel Management
Oversee the employee onboarding process, ensuring a smooth transition for new hires.
Manage personnel records and assist in maintaining compliance with HR regulations.
Liaise with the Human Resources outsourcing company to address personnel matters.
Communication & Liaison
Serve as the CEO’s liaison to staff, communicating on her behalf through written and oral communication.
Coordinate and facilitate high-level communication between the CEO, staff, community leaders, and other stakeholders.
Conduct research on competitors and provide strategic recommendations to keep Agape’s Way competitive in the healthcare industry.
Office & Operations Support
Oversee and update the Agape’s Way website and manage all social media platforms to maintain a consistent online presence.
Assist with office operations, ensuring smooth day-to-day functioning, including managing confidential files.
Provide administrative assistance in both the office and group homes as needed, and other responsibilities and duties as assigned.
Benefits:
Competitive salary and benefits package.
Opportunities for professional growth and development.
Work in a mission-driven organization that makes a positive impact on the lives of individuals with developmental and intellectual disabilities.
Collaborative and supportive team environment.
Title: Executive Assistant
Company: Agape’s Way
Location: Pine Hills, FL
Category:
