Overview
Executive Assistant Jobs in Shanghai, Shanghai, China at adidas
Title: Executive Assistant
Company: adidas
Location: Shanghai, Shanghai, China
Purpose
Supports VP in all aspects in being the coordination partner internally and externally. Provides full service administrative support for VP and his/her division. Takes responsibility for the division’s projects / event management.
Key Responsibilities
Performs day-to-day administrative support services, meeting schedules and facilitation, travel arrangements & visa, shipping, expense reports, and other services for the senior leader and his/her division.
Manages the senior leader’s calendar and helps to prioritize & schedule appointments, and responds when appropriate.
Keeps completely up-to-date with Sourcing and Product Operations direction, initiatives, objectives and achievements in order to support the senior leader.
Supports smooth divisional operation during the senior leader’s absence. Maintains communication with him/her during periods of travel, prioritizes communication, provides information and facilitates or makes timely decisions as knowledge permits.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records/transcribes meeting minutes.
Represents the division in a professional and courteous manner when interacting with both internally and externally.
Organizes, coordinates and manages the divisional programs, events or conferences.
Communicates and collaborates with other divisions/organizations and coordinates for cross divisional activities.
Composes and prepares confidential correspondence, operational reports and other complex documents independently, to ensure timely and accurate responses.
Orders and maintains office supplies and equipment.
Codes and routes invoices for signature and timely payment.
Key Relationships
Leadership teams in all locations of the division
Cross divisions in the Sourcing and Product Operations
Functional departments including Administration, Finance, HR, Legal, IT
Knowledge Skills And Abilities
Strong organizational and time management skills.
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
Strong computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures and regulations.
Ability to handle sensitive information with professionalism and confidentiality
Excellent verbal and written communication skills in English & Chinese
Team player with very good interpersonal skills
Requisite Education And Experience / Minimum Qualifications
Four year College or University degree
Minimum three (3) years related senior level administrative experience
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.
