Overview
Executive Assistant Jobs in Pleasanton, CA at Ultimate Staffing
Title: Executive Assistant
Company: Ultimate Staffing
Location: Pleasanton, CA
Ultimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to support executive leadership. This role requires a proactive and detail-oriented professional who can handle multiple tasks efficiently and contribute to the smooth operation of the executive team.
Responsibilities:
Managing and coordinating executive schedules, including meetings, appointments, and travel arrangements.
Preparing and editing correspondence, reports, and presentations for executive review.
Handling confidential information with discretion and professionalism.
Coordinating and organizing executive events and meetings, including logistics and materials preparation.
Assisting with special projects and research as needed to support executive initiatives.
Maintaining and updating executive files and records to ensure accuracy and accessibility.
Facilitating communication between executives and internal/external stakeholders.
Supporting the executive team with administrative tasks and ensuring a smooth workflow.
Requirements:
Proven experience as an Executive Assistant or in a similar role.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism and confidentiality.
Work Hours:
Standard business hours, Monday through Friday.
Benefits:
Comprehensive health insurance package.
Paid time off and holiday pay.
Retirement savings plan with company matching.
Professional development opportunities.
Additional Details:
Ultimate Staffing Services is committed to fostering an inclusive and dynamic work environment where every team member can thrive and contribute to the organization’s success.
Desired Skills and Experience
Ultimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to support executive leadership. This role requires a proactive and detail-oriented professional who can handle multiple tasks efficiently and contribute to the smooth operation of the executive team.
Responsibilities:
Managing and coordinating executive schedules, including meetings, appointments, and travel arrangements.
Preparing and editing correspondence, reports, and presentations for executive review.
Handling confidential information with discretion and professionalism.
Coordinating and organizing executive events and meetings, including logistics and materials preparation.
Assisting with special projects and research as needed to support executive initiatives.
Maintaining and updating executive files and records to ensure accuracy and accessibility.
Facilitating communication between executives and internal/external stakeholders.
Supporting the executive team with administrative tasks and ensuring a smooth workflow.
Requirements:
Proven experience as an Executive Assistant or in a similar role.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism and confidentiality.
Work Hours:
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