Overview
Executive Assistant Jobs in Madison, WI at The QTI Group
The QTI Group has partnered with a mission-driven nonprofit organization to hire a temporary Executive Assistant to support senior leadership and the Board of Directors during a leave of absence. This role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working with executives and stakeholders, and can proactively manage multiple priorities while maintaining exceptional attention to detail.
This is a temporary assignment anticipated to last approximately one month, with the possibility of extension.
The schedule is Monday-Friday, 25-30 hours per week with flexibility.
Pay is $26/hr.
Responsibilities:
- Manage calendars and coordinate meetings for executive leadership.
- Schedule and support Board of Directors and committee meetings, including meeting logistics and materials.
- Prepare agendas, presentations, reports, communications, and meeting documentation.
- Take detailed meeting minutes and track action items and follow-up tasks.
- Serve as a primary point of contact for board members and other key stakeholders.
- Coordinate hotel accommodations and meeting logistics for board and committee meetings.
- Assist with executive travel arrangements, expense reporting, and administrative projects.
- Support leadership initiatives and help keep priorities, reports, and projects on track.
Qualifications:
- Bachelor’s degree or equivalent related work experience preferred.
- 5+ years of Executive Assistant, Executive Business Partner, or senior administrative support experience required.
- Previous experience supporting executives, senior leadership, or a Board of Directors is strongly preferred.
- Excellent written and verbal communication skills with the ability to interact professionally with executives, board members, CEOs, and external stakeholders.
- Highly organized, detail-oriented, and proactive with strong problem-solving abilities.
- Ability to manage multiple priorities, maintain confidentiality, and adapt to changing business needs.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
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Title: Executive Assistant
Company: The QTI Group
Location: Madison, WI
Category:
