Overview
Executive Assistant Jobs in Hauppauge, NY at Broadway National Group
Title: Executive Assistant
Company: Broadway National Group
Location: Hauppauge, NY
Our Family
Broadway National, one of Inc. 5000’s fastest growing privately owned companies, provides national and international Property Management services to high profile clientele throughout a wide range of businesses. Such businesses include Tech, Restaurant, Super Market, Facility Maintenance, Retail, Specialty and more.
Job Responsibilities
Assisting the CEO
Heavy calendar management for CEO; coordinates day-to-day activities and advises of commitments and obligations
Coordinating and managing travel arrangements; creating itineraries that involve different time zones, airline, car and hotel preferences, client contact details, materials needed for meetings, etc.
Coordinating project-based work; typing/preparing proposals, change orders, bid packages, RFP’s, assist in setting up new contracts, presentation material, etc.
Vetting emails/calls and responding where necessary on behalf of CEO & Sales team.
Assisting in the review and preparation of presentation materials
Performing general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting expenses etc.
Composing, editing, and/or proofreading a variety of documents, many of sensitive and confidential nature, including correspondence, meeting agendas, organizational charts, reports, proposals, agreements, contracts, and personnel documents
Arranging group and individual meetings with employees from all levels in the organization, consultants, vendors, etc.
Recording meeting minutes as directed
Event planning and other ad hoc tasks and projects as needed
Job Qualifications
Bachelor’s degree in business or a related field
3+ years relative experience
Excellent communication skills both verbal and written
Excellent Computer skills & proficient in Microsoft Office
Experience with/knowledge of Salesforce
Organized and detail oriented
Excellent interpersonal skills and professional demeanor
Flexible, reliable, and dependable
Ability to work independently, a self-starter
Benefits
Medical, Dental and Vision
Company paid Group Term Life Insurance
401 (k) Retirement savings plan (company match)
Paid vacation, sick/personal time and floating holidays
Paid Holidays
Why Broadway?
We aim to provide our employees with a family-oriented atmosphere, where they are encouraged and motivated in a comfortable setting, while still being given the proper tools to grow within the company. As we experience rapid growth each year, we strive to assure our employees grow with us. Our company welcomes both those who have industry experience and those who are interested in learning about the facility maintenance business. We offer extensive training to new hires, providing them with the skill set needed to succeed. Our goal is to not only to provide exceptional customer service to our clients, but also to create an environment where employees flourish.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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