Overview
Executive Assistant Jobs in Greater London, UK at GlaxoSmithKline
Location: Greater London
You will provide high‑quality executive support to senior leaders in a fast‑moving, global environment. You will manage complex calendars, travel, and meetings while building strong relationships across functions.
This role goes beyond traditional administrative support and includes coordination across multiple senior stakeholders, leadership forums, and high‑visibility programmes in a complex matrix organisation. We value organised, proactive problem‑solvers who work with discretion and calm under pressure.
We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.
We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in‑office work.
In this role you will
- Manage highly complex diaries for VP leaders, balancing competing priorities across multiple time zones.
- Coordinate international travel, visas, and detailed itineraries, anticipating issues and resolving conflicts proactively.
- Prepare high‑quality meeting materials, leadership briefs, and presentations for senior‑level forums.
- Act as a central coordination point for leadership meetings, governance forums, and cross‑functional interactions.
- Build trusted relationships with senior stakeholders and executive assistants across the organisation.
- Lead process improvements and operational support activities, including expenses, invoices, and purchase requests.
Basic
Qualifications & Skills
- Proven Executive Assistant or Senior PA experience supporting VP level in a complex organisation.
- Experience supporting multiple senior stakeholders and managing high‑volume, fast‑changing priorities.
- Strong diary and travel management experience, including international arrangements.
- Excellent written and verbal communication skills, with confidence engaging senior leaders.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams).
- High level of discretion and resilience when working under pressure.
Preferred Qualifications & Skills
- Experience in Big Pharma or a large matrix organisation, ideally at regional or global level.
- Exposure to large programmes or portfolios (e.g. R&D, development, oncology, commercial).
- Experience with expense, procurement, or HR systems (e.g. Concur, Ariba, Workday).
- Strong organisational skills paired with a proactive, solutions‑focused mindset.
- Comfortable learning and using modern digital and AI‑assisted productivity tools.
- Bachelor’s degree or formal EA/PA or business administration training.
Closing Date for Applications – 27th of April 2026 (COB)
GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.
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Title: Executive Assistant
Company: GlaxoSmithKline
Location: Greater London, UK
Category: