Overview
Executive Assistant Jobs in Sydney, New South Wales, Australia at Egon Zehnder
Title: Executive Assistant
Company: Egon Zehnder
Location: Sydney, New South Wales, Australia
The Role
We are seeking an Executive Assistant to support two of our consultants for our Australia practice. The role involves regular contact with senior executives within Australia and internationally and as such, excellent presentation and communication skills are essential. Although the position is very much a “one-on-one” assistant’s role with the consultant, the successful person must also be willing to contribute strongly to a team environment across the support staff in the Australia practice.
The major responsibilities include:
Managing consultant’s diary and travel arrangements
Greeting clients and candidates in the office and attending to any small administrative needs
Answering telephone calls and dealing with a large number of calls with confidence and good judgement
Arranging meeting logistics and travel itineraries for clients and candidates
Updating the in-house candidate and client management database (Zendai)
Preparing and updating Excel reports from database output
Undertaking and collating basic company research (e.g. Internet, annual reports)
Preparing PowerPoint presentations for marketing and client purposes
Typing of confidential reports, letters of proposal, references and other general correspondence
Preparation of clients report in correct format and presentation
Maintaining contact with Egon Zehnder staff in other offices
Assisting interstate consultants visiting the office
Preparing expense claims for consultants
Assisting with general office duties (shared amongst all the Assistants)
The ideal candidate
The ideal candidate will be an experienced executive assistant who has had direct responsibility to a senior manager, as well as an earlier career in the secretarial field. Some background experience in a professional firm is an advantage.
Key Competencies
Excellent secretarial skillsas demonstrated by:
Strong client-service ethic and ability to deal with people in a manner which enhances the reputation of the firm
Strong attention to detail, with a natural affinity for the need to organise, prioritise, and to meet tight deadlines with high-quality work
Outstanding proficiency in grammar and spelling, and the English language generally
A thorough knowledge of Word, Excel and PowerPoint
A sophisticated but friendly telephone manner
General team playing attitudeas demonstrated by:
A willingness to be part of the small support staff team but also able to communicate on an equal level with consultants
The ability to work calmly under considerable pressure at times
Enthusiasm for learning on all levels
Absolute discretion within and outside the workplace
A conscientious and flexible approach to work
The ability to cope creatively with quiet periods and mundane tasks
Personal developmentas shown by:
An aware and well-informed mind
Maturity and loyalty
Varied outside interests
A sense of humour
Commonsense and “nous”
Location
This role will be based at Egon Zehnder’s Sydney office in a hybrid setup.
The Company
Egon Zehnder is one of the world’s foremost leadership and talent consultancies. Our firm provides senior-level executive search, board search and advisory, CEO succession, family business advisory, as well as leadership assessment and development to the world’s most respected organizations. With more than 450 consultants in 68 offices and 40 countries, we work closely with publi…
