Overview
Executive Assistant Jobs in New York, NY at Zenith
Title: Executive Assistant
Company: Zenith
Location: New York, NY
Company DescriptionZenith is a full-service media agency with capabilities and expertise across all channels and disciplines. Zenith is part of Publicis Media, the #1 media buying network in the Americas and #2 globally. As “The ROI Agency,” Zenith’s expertise lies in driving real, tangible business outcomes, not just media metrics, that will have a measurable effect on our clients’ business. Every investment we make has an ROI mindset—not just for our clients, but for our agency at large. We’re focused on driving the maximum value for our people, our capabilities and our media investments for some of the world’s leading brands.
OverviewThe Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.
Responsibilities
Provide administrative support with a high degree of initiative, confidentiality and professional demeanor; maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
Provide business travel support, monitoring travel schedules and providing back up plans as needed; process expense reports on a timely basis
Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
Coordinate office and department meetings and events.
Provide administrative support to the teams that executives lead, as directed.
Maintain confidential files and records using judgment and discretion.
Handle internal and external correspondence; create reports and presentations, as necessary.
Seek out opportunities to evaluate existing processes and make improvements when necessary.
Build effective, professional relationships with co-workers, clients and, business partners.
Perform duties and projects as assigned by manager.
Qualifications
Bachelor’s degree or equivalent experience
Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)
Excellent communication skills
Strong organizational and project management skills
Attention to detail and accuracy
Excellent judgment, problem solving and decision-making ability
Excellent relationship building skills
Ability to handle sensitive and confidential information with integrity
Ability to multi-task and prioritize; demonstrated agility and flexibility
Passion and enthusiasm for the position and our agency
Additional Information
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits p…
