Overview
Executive Assistant Jobs in Houston, Texas, USA at Oliva Gibbs LLP
About Us
Founded in 2013, Oliva Gibbs is a client-focused law firm that specializes in serving oil and gas companies nationwide. With offices strategically located in Houston, Columbus, Lafayette, Midland and Oklahoma City, we advise a
diverse
range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies. Committed to excellence, we have ambitious 5-year goals and are actively seeking a highly motivated and detail-oriented Executive Assistant to
join our team
in Houston, TX.
This full-time position reports directly to the Executive Operations Lead and will support two Partners at the firm. This position plays a pivotal role as a strategic assistant in optimizing internal processes and providing administrative support with professional and personal matters.
We Need Your Drive and Precision
Are you a detail-oriented professional with strong organizational skills, ready to tackle a myriad of daily functions with
precision
and dedication?
As our ideal candidate, you possess a solid background in administrative support for executives and a firm grasp of key
entrepreneurial
business concepts. You will work closely with team members at all levels, act as a gatekeeper, and fulfill the role of an ambassador both internally and externally. You will handle your duties in a professional manner, always upholding confidentiality. While this position involves a strong administrative component and requires a tactical “hands on” approach, it also requires significant
executive level
decision making skills.
This is a hybrid position with the ability to work remotely up to 2 days per week.
Key Responsibilities
Manage and screen incoming and outgoingcommunicationincluding emails, phone calls, mail, gifts and general information
Schedule appointments/meetings and maintain the Partner’s calendar to reflect their priorities and protect time
Provide weekly overview to the Partners on upcoming priorities, commitments and deadlines
Manage clerks’ assignments and projects ensuring follow-through on action items by distributing workload and projects
Support the Partners on team member performance metrics and reviews, as well as highlight team member achievement and core value shoutouts
Book travel including accommodation and transportation according to preferences
Support in planning firmwide events including onsite and offsite meetings, retreats and business development activities as needed
Manage the requirements and timeline for Continuing LegalEducationand annual state bar licensing for the partners
Optimize work processes, implementing the most efficient and effective processes to get things done with a focus oncontinuous improvement
Support, manage and execute activities and projects as assigned or dictated by business priorities
Actively manage relationship building activities by working closely with Client Success Coordinator
Speak on behalf of the Partner with preciseprofessionalism
Position Requirements
High school diploma required; bachelor’s degree in business preferred
5+ years of experience in Executive Assistant roles working with the VPs, Directors or Partners level
Can work independently, deployproblem-solving skills, and make decisions as appropriate in all areas of responsibility
Ability to adapt to new software and technologies
…
Title: Executive Assistant
Company: Oliva Gibbs LLP
Location: Houston, Texas, USA
Category: Administrative/Clerical, Business
