Overview
Executive Assistant Jobs in Purchase, New York, USA at cyberThink
Job Description:
As an Executive Assistant, you’re responsible to provide comprehensive support to the EVP of Marketing and Communications for the Americas. The ideal candidate will excel in a
fast-paced environment
and be adept at managing a variety of administrative tasks to ensure smooth and
efficient operations
.
Responsibilities:
Scheduling Meetings:
Coordinate and manage calendars, ensuring timely and efficient scheduling of meetings and appointments.
Travel Arrangements:
Plan and book travel logistics, including flights, accommodations, and transportation.
Expense Report Submission:
Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
Organizing Team Events:
Plan and execute team events, meetings, and off-sites, ensuring all logistical details are handled.
Guest and Visitor Management:
Greet and assist guests and visitors, ensuring a professional and welcoming environment.
Maintaining Office Supplies:
Oversee inventory and ordering of office supplies, ensuring adequate stock levels and cost-efficiency.
Summarizing Impact:
Work with the marketing and communicationsleadershipteam on summarizing weekly highlights forsenior management, which could include management of presentations, data and analytics, and various business projects/initiatives.
Customer Event Support:
Provide support at customer-facing events, assisting with logistics and ensuring a seamless experience.
Volunteering:Coordinate and support company volunteering initiatives, fostering a spirit of community and engagement among employees.
Build deep relationships with other EAs and key stakeholders for acollaborativepartnership in ensuring execution of initiatives.
The role provides valuable skills transferable to a career in marketing, such as organizational, time-management, andcommunicationabilities.
Close interaction with marketing executives offers insights into decision-making processes, making this position a strong foundation for transitioning into a marketing apprentice role.
Experience & Skills:
Proven experience as an Executive Assistant or in a similar administrative role.
Excellent organizational and time-management skills with a focus on setting priorities, managing processes, and delivering results under tight deadlines and with competing priorities.
Must have the maturity,executive presence, and credibility to interact with senior executives inside and outside of Client.
Strongcommunicationskills, including executive communications, corporate communications, and employee communications.
Developed relationship building skills and highlycollaborative; excellent listening skills and facilitating /guiding senior executives/colleagues.
Ability to handle sensitive information with discretion and confidentiality.
Proficiency in MS Office Suite, including Outlook calendar management, Oracle expense management, CWT Travel management, etc.
High level ofattention to detailand accuracy.
Ability to work independently and as part of a team.
Flexibilityandadaptabilityto changing priorities and demands.
Minimal travel within the US may be required.
Bachelor’s degree required.
The hourly range for roles of this nature are $25.00 to $40.00/hr rates are heavily dependent on skills, experience, location, and industry.
cyber
Think is an
Equal Opportunity Employer
.
Title: Executive Assistant
Company: cyberThink
Location: Purchase, New York, USA
Category: Administrative/Clerical, Business
