Overview
Executive Assistant Jobs in Indianapolis, Indiana, USA at CE&I Services LLC
Overview:
We are seeking an Executive Assistant and Office Manager tojoin our growing organizationin a new role for our business. You will be responsible for providing high quality, timely executive assistance to the Group President for the Mas Tec Clean Energy & Infrastructure business segment, along with managing our brand new office for our Indianapolis based employees. You will perform tasks that require a significant level of trust and self-discipline/confidential discretion.
Responsibilities will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. A successful candidate will have skills with software systems, Microsoft suite, presentations, and written and verbalcommunication. Depth of knowledge related to reporting and data analysis will be helpful.
This is an onsite position, located in our new office at: 10401 N Meridian St., Suite 300, Indianapolis, IN 46290 (view Google Map). There may be occassional support requests outside of typical business hours when supporting the Group President, particularly close to board meetings. We provide all of your company equipment, including a work cell phone.
Company Overview
Mas Tec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.Sustainabilityis foundational to our culture and influences everything we do. Learn more about us on Linked In.
Mas Tec, a minority-owned Fortune 500 company, boasts a rich history of over 90 years in the construction industry. With more than 35,000 workers and over 400 offices nationwide, we offer our employees theflexibilityto work in various locations.
Our company is growing fast and offers various opportunities for qualified, talented, and motivated professionals. As part of the Mas Tec Team, you will experienceexcitingnew projects, professional practices, culture, and support for developingyour skills. Benefit from an environment that’s creative, groundbreaking, and, above all, supportive.
The Clean Energy & Infrastructure Group is comprised of the business sectors and companies:
Industrial – Casey Industrial, Mas Tec Industrial, Phoenix Industrial;
Infrastructure:
American Civil Constructors West Coast, Cash Construction, FNF Construction, Lemartec Corporation, Mas Tec Civil,PrecisionAggregate Products, Ragnar Benson Construction, Saiia, William Charles Construction, William Charles Electric;
Renewables: IEA Constructors, Wanzek Construction, White Construction.
Responsibilities:
Manage calendars, appointments, and meetings for Segment Execs
Prepare agendas, presentations, materials and other documents for executive meetings and events
Create and maintain filing and other organizational systems
Manage various memberships and ticket distribution
Screen calls and correspondence in a professional and confidential manner
Coordinate policy and process for company donations within CE&I
Coordinate Segment team events
Notarize and apply company seals on documents as requested
Oversee maintenance processes for CE&I corporate office spaces
Ensure policy and process for assigning and reserving space in CE&I office locations
Reconcile credit cards for ExecutiveLeadership
Complete expense reports for ExecutiveLeadership
Qualifications:
Qualificat…
Title: Executive Assistant
Company: CE&I Services LLC
Location: Indianapolis, Indiana, USA
Category: Administrative/Clerical, Management
