Overview
Executive Assistant Jobs in Waltham, Massachusetts, USA at Manning Personnel Group, Inc.
Position: EXECUTIVE ASSISTANT
A growing Biotech company in the Waltham area is looking for an experienced Executive Assistant to manage operations and high-level
communication
for an Executive. As the primary contact for top
leadership
, this position requires a professional who thrives under pressure, maintains strict confidentiality, and proactively addresses needs in a
fast-paced environment
. Responsibilities :
Manage complex calendar, including scheduling meetings, travel arrangements, and appointments for Executive Arrange & coordinate meetings/events (Board retreats, management dinners, etc.) Screen emails, archive and professionally compose replies/correspondence Prepare reports, presentations (investor, Boards, partners) and memos when required. Prepare the monthly expense summary. Act as a liaison between the Executive and internal/external stakeholders. Handle sensitive and confidential information with discretion.
Manage personal appointments and commitments. Coordinate travel logistics, including flights, accommodations, and itineraries. Manage vendors when required. Assist with board meetings and other high-level gatherings. Serve as a point of contact for important clients and partners. Liaise with
Leadership
team and internal staff on behalf of the Executive.
***** Bachelor’s degree 3-5 years of
executive level
support Prior experience supporting Board is required Exceptional time management and prioritization skills Strong interpersonal skills and professional demeanor Strong organizational skills and ability to prioritize multiple tasks with excellent
attention to detail
. Expert written and verbal
communication skills
Proactive
problem-solving
and decision-making capability. Discretion and confidentiality in handling sensitive information Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook and Excel.
***** $125k-$140k We are an
Equal Opportunity Employer
and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
Title: Executive Assistant
Company: Manning Personnel Group, Inc.
Location: Waltham, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
