Overview
Executive Assistant Jobs in Singapore, Singapore at Ascential (4C Group)
We’re looking for an Executive Assistant to
join our team
in Singapore as part of our Operations function.
Your Role:
You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region:
The SVP for Lions Division APAC and the SVP for Money
2020 Asia.
Key Responsibilities:
Problem-Solver Extraordinaire:
Anticipate and address issues before they become roadblocks.
Liaison Leader:
Communicate with customers, suppliers,
senior management
, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
Showtime Extraordinaire:
Be one step ahead on-site, managing schedules, emotions, and timings of our exec team as they power through long days, media interviews, customer interactions, and more.
Calendar Mastery:
Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
Keeper of Secrets:
Handle confidential information with the utmost discretion and integrity.
Inbox Magician:
Manage executive inboxes and emails with
precision
ensuring that
leadership
responds and focuses on only the most important emails.
Communication
Dynamo:
Be the voice and ears of your executives, handling correspondence with
professionalism
.
Presentation Pro:
Assist in preparation of presentations, sheets, and documents for large group meetings.
Minutes Maven:
Take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
Event Organiser:
Coordinate company events in partnership with the operations team in line with business requirements.
Travel Guru:
Arrange complex worldwide travel using our booking agency.
Admin Ace:
Handle weekly admin tasks such as booking desks and meeting rooms for the teams onsite.
Expense Champion:
Manage and complete expense claims promptly.
Your
Experience:
You have worked directly for and with
executive level
leaders.
You have a
proven track record
as an Executive Assistant or mid-level role in operations.
Organisational mastery, stellar
communication
, and proficiency in office systems (Google, MS Office, ERP systems).A blend of
professionalism
, self-motivation, and the ability to juggle multiple tasks effectively.
If you don’t meet every single requirement, we still encourage you to apply. AtAscential , we are committed to creating a
diverse
,
inclusive
and authentic workplace.
Who are we?
Ascentialtakes the world’s leading brands to the heart of what’s next for their industries through our events, intelligence products, and advisory services.
Why Choose Us?
Ascential is a people-powered company, committed to supporting
diversity
, equity, and
inclusion
. We invest in Employee Groups and have
inclusive
recruitment practices.
We value output, not hours. Most of our roles ask for 1-2 days a week in your nearest office, but flexible work conversations are encouraged.
Benefits include:20 days of holiday per year Private Medical …
Title: Executive Assistant
Company: Ascential (4C Group)
Location: Singapore, Singapore
Category: Administrative/Clerical, Business
