Overview
Executive Assistant Jobs in Austin, TX at Everly Health
Title: Executive Assistant
Company: Everly Health
Location: Austin, TX
Everly Health’s mission is to transform lives with modern, diagnostics-driven care. Headquartered in Austin, Texas, Everly Health is the parent company to Everlywell, offering at-home tests to consumers, Everly Health Solutions, offering complete solutions for diagnostics-driven virtual care at scale, Natalist, offering fertility and pregnancy essentials, and Everly Diagnostics, our CLIA certified and CAP accredited laboratory network. We’ve created a new kind of healthcare experience that’s centered around people. Our infrastructure guides the full testing experience with the support of a national clinician network that’s composed of hundreds of physicians, nurses, genetic counselors, PharmDs, and member care specialists. Our solutions enable world-class virtual care through rigorous clinical protocols and best-in-class science, in order to tackle some of healthcare’s biggest problems.
We’re currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership, providing support for varying C-Suite executives, corporate initiatives, and Austin HQ projects. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. You must be creative and enjoy working in a fast-paced environment that is mission-driven, results-driven, and people-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You must have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role requires a person who is extremely proactive and not afraid of change.
What You’ll Do
Proactively support Everly’s Chief Financial Officer (80% of time), along with other C-Suite level executives.
Completes a broad variety of administrative tasks for the executives you support: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas.
Organize and own their time management and calendar. You will need to understand their goals and priorities and plan their day accordingly. Schedule meetings and track to make sure the correct preparation is completed prior to each meeting. This may include following up on deliverables, or creating them on behalf of your executive.
Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures.
Provides a bridge for smooth communication between the COO, CFO, and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Plan all travel arrangements: flights, car service, hotels, ridesharing, etc. You will need to know your executives’ travel preferences so you can book travel on their behalf and plan travel itineraries seamlessly.
Organize executives’ inboxes and draft written communications on their behalf.
This role will involve assisting with the preparation of board decks, attending board prep meetings, and managing board deliverables to …
